Litigation Legal Secretary Team Lead

Synectics Inc.; San Francisco (CA); Hybrid; USD 100,000 - 120,000; Full time

Benefits offered by this job

Annual discretionary bonus

100% employer-paid medical, dental, &-

vision insurance premiums

Monthly commuter stipend

Retirement savings plan

Monthly stipend for staying connected

Job summary

Synectics Inc. in San Francisco, CA is seeking an experienced Legal Secretary Supervisor to lead a team of 6-8 legal secretaries and provide direct litigation support to assigned attorneys.

This full-time, hybrid role emphasizes workflow coordination, compliance with CA and federal court rules, and staff development. You will mentor staff, manage calendars, draft documents, and ensure timely e-filing, while improving workflows and maintaining high-quality standards.

Qualifications

• 5+ years of people management or supervisory experience.
• Advanced law firm legal secretary experience in litigation.
• Strong knowledge of CA and federal court rules and e-filing.
• Capable of managing multiple priorities in a fast-paced environment.
• Excellent organizational, communication, and interpersonal skills.
• Strong writing, grammar, proofreading, and attention to detail.
• Advanced MS Office skills, including TOA/TOC and document styles.
• Proficiency in Outlook and pdfDocs.
• US work authorization.

Responsibilities

• Provide direct litigation support to assigned attorneys.
• Handle calendaring, drafting, and finalizing documents.
• Manage electronic court filings and service of documents.
• Prepare TOA and TOC tables.
• Assist with timekeeping and provide backup support to the team.

Skills

People management

Litigation secretary

Court rules/e-filing

Prioritization

Communication skills

Writing/Proofreading

Microsoft Office

TOA/TOC generation

Tools

pdfDocs

Microsoft Outlook

Microsoft Office

Job description

• Assign and distribute work based on team capacity, deadlines, and individual skill sets.
• Monitor workloads and ensure assignments are completed accurately and efficiently.
• Coordinate with attorneys and legal support staff to manage changing priorities.

Workflow Coordination

• Assign and distribute work based on team capacity, deadlines, and individual skill sets.
• Monitor workloads and ensure assignments are completed accurately and efficiently.
• Coordinate with attorneys and legal support staff to manage changing priorities.

Team Leadership and Development

• Supervise and mentor a team of 6-8 legal secretaries.
• Conduct regular one-on-one meetings and provide constructive feedback.
• Support employee development, training, and performance evaluations.
• Address employee concerns and workplace issues in coordination with HR.

Process Improvement

• Review and improve team workflows and procedures.
• Develop and maintain templates, reference materials, and standard procedures.
• Implement processes that improve efficiency and quality of legal support.

Legal Secretary Duties

• Provide direct litigation support to assigned attorneys.
• Handle calendaring, document drafting, and finalization.
• Manage electronic court filings and service of documents.
• Prepare tables of authorities (TOA) and tables of contents (TOC).
• Assist with timekeeping and provide backup support to the team.

Qualifications

• 5+ years of people management or supervisory experience.
• Advanced law firm legal secretary experience in a litigation setting.
• Strong knowledge of California and federal court rules and e-filing procedures.
• Ability to manage competing priorities in a fast-paced environment.
• Excellent organizational, communication, and interpersonal skills.
• Strong writing, grammar, proofreading, and attention to detail.
• Advanced Microsoft Office skills, including TOA/TOC generation and document styles.
• Proficiency in Microsoft Outlook and pdfDocs.
• Must be authorized to work in the United States.

Preferred

• 8+ years of law firm legal assistant experience.
• Experience in land use, environmental, public interest, or nonprofit law.
• Familiarity with AI platforms such as Claude and Harvey.
• Experience with California appellate practice and/or CEQA matters.

Compensation & Benefits

• Salary: $100,000-$120,000 annually.
• Annual discretionary bonus.
• 100% employer-paid medical, dental, and vision insurance premiums.
• Monthly commuter stipend.
• Retirement savings plan.
• Monthly stipend for staying connected with colleagues.

Additional Details

• Full-time, hybrid position based in San Francisco, CA.
• Some flexibility to work from home.
• Collaborative and professional work environment.
• Equal opportunity employer.
• No visa sponsorship available.