Litigation Legal Secretary — In-Office Admin & Docket Expert

Atkinson, Andelson, Loya, Ruud & Romo; Fresno (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Atkinson, Andelson, Loya, Ruud & Romo is seeking a Legal Secretary in Fresno, CA to provide high-level administrative and secretarial support to attorneys, handling complex litigation documents and e-filings in state and federal courts. The position requires meticulous attention to detail, strong organizational skills, and the ability to manage multiple cases in a fast-paced firm.

The role emphasizes preparation of legal documents, calendar management, client intakes, and coordinating travel,

Qualifications

• High School Diploma or equivalent.
• Minimum five years of litigation secretary experience.
• Strong writing, editing, and proofreading skills.
• Proficiency in Microsoft Office Suite; familiarity with iManage preferred.
• Strong organizational skills with the ability to prioritize workload for multiple attorneys.
• Excellent verbal, written, and telephone communication skills.
• Ability to operate standard office equipment.

Responsibilities

• Prepare, revise, and format legal documents, correspondence, memoranda, and emails.
• Handle e-filings and support stages of the litigation process.
• Assemble documents and exhibits for court filings, hearings, arbitrations, mediations, and depositions.
• Proofread documents for accuracy and formatting compliance.
• Create and update Tables of Contents and Tables of Authorities.
• Schedule and coordinate appointments, meetings, and deadlines for attorneys.
• Maintain attorney calendars and track critical dates.
• Prepare and process new client/matter intakes.
• Use transcription equipment and legal software to manage documents.
• Arrange travel for attorneys; manage hotel and transportation.
• Sort and distribute mail and emails to recipients.
• Assist with marketing materials and presentations.
• Provide backup coverage and maintain confidentiality.

Skills

Litigation secretary experience

Strong writing/editing skills

Organizational skills

Verbal and written communication

Microsoft Office proficiency

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

iManage

Job description

Atkinson, Andelson, Loya, Ruud & Romo is seeking a Legal Secretary in Fresno, CA to provide high-level administrative and secretarial support to attorneys, handling complex litigation documents and e-filings in state and federal courts. The position requires meticulous attention to detail, strong organizational skills, and the ability to manage multiple cases in a fast-paced firm.

The role emphasizes preparation of legal documents, calendar management, client intakes, and coordinating travel,