Litigation Legal Secretary at SourcePro Search Los Angeles, CA

SourcePro Search; Los Angeles (CA); Sur place; USD 65 000 - 90 000; Plein temps

Résumé du poste

SourcePro Search in Los Angeles, CA is seeking an experienced Litigation Legal Secretary to provide comprehensive administrative support to attorneys in the Litigation Practice Group for a top-rated law firm based in Los Angeles.

The role requires 6+ years of litigation secretarial experience, proficiency in e-filing and court rules, strong document drafting skills, and the ability to manage calendars, billing, and client communications in a fast-paced environment.

Qualifications

• 6+ years of experience as a litigation secretary or in a litigation practice group.
• Excellent document drafting, formatting, and proofreading skills.
• Strong knowledge of e-filing in State and Federal courts.
• Proficiency with MS Office and document management systems.

Responsabilités

• Manage calendars, travel arrangements, and deadlines for attorneys.
• Draft, format, and proofread pleadings, motions, subpoenas, and other documents.
• Coordinate client communications and meetings; maintain case files.
• Handle finance and billing tasks, time/expense entries, and audits.
• Assist with discovery, including collection and production of documents.

Connaissances

Prioritization

Multitasking

Collaboration

Teamwork

Communication skills

Attention to detail

English grammar

Formation

Associate's or Bachelor’s degree (preferred)

Notary certification (preferred)

Outils

Intapp Time

Chrome River

iManage

MS Word

MS Outlook

MS Excel

MS PowerPoint

Description du poste

Litigation Legal Secretary job at SourcePro Search. Los Angeles, CA. SourcePro Search is conducting a search for an experienced Litigation Legal Secretary to provide comprehensive administrative support to attorneys in the Litigation Practice Group for a top-rated law firm based in Los Angeles.

What You’ll Do:

• Maintain a consistent physical presence to foster a collaborative and interactive environment, optimizing assignments, cross‑training, and peer‑level support to ensure seamless operations for the practice;
• Serve as a facilitator of client communications and coordinator of client meetings;
• Oversee administrative functions and ensure timely completion of tasks, including finance and billing‑related tasks, time and expense entries, opening of new matters, creation and maintenance of client presentations, and other administrative projects as assigned;
• Draft, format, and proofread legal documents, including pleadings, motions, subpoenas, discovery requests, TOAs/TOCs, and correspondences. Ensure all documents comply with court requirements and firm standards;
• Maintain and organize case files and client documents, both electronic and physical;
• Track important deadlines, court dates, and ensure timely and accurate filings with courts and apply subject matter expertise to the coordination of legal tasks and projects;
• Assist attorneys with the discovery process, including the collection, review, and production of documents. Manage e‑Discovery projects and coordinate with third‑party vendors;
• Support client billing processes, ensuring adherence to time entry protocols, proofreading and reviewing client bills, applying proper task codes, managing rate changes, and preparing expense reports or audits as necessary;
• Handle calendar management, scheduling, expense reporting, travel arrangements, and deadline tracking; and
• Willingness to work overtime as required.

What You’ll Bring:

• Minimum of 6 years of experience as a litigation legal secretary or supporting litigation practice group;
• Associate’s or Bachelor’s degree (preferred);
• Notary certification (preferred);
• Proficiency in Intapp Time, Chrome River, and iManage;
• Advanced knowledge and expertise in e‑filing in both State and Federal courts (required);
• Advanced knowledge of federal, state, and local court rules (required);
• Ability to effectively prioritize and multitask, demonstrating collaboration, delegation, and teamwork;
• Strong attention to detail;
• Advanced proficiency of English grammar, spelling, and punctuation;
• Advanced proficiency in MS Word, document editing, and comparison tools;
• Advanced proficiency in MS Outlook and web‑based conference call/web‑sharing applications;
• Advanced proficiency in MS Excel, including spreadsheet and database applications;
• Advanced proficiency in MS PowerPoint and presentation tools;
• Advanced knowledge of timekeeping, expense processing, and billing;
• Proficiency in document management systems;
• Ability to thrive in a fast‑paced environment, working both independently and within a team; and
• Proven ability to coordinate with other firm departments, with strong communication skills to convey instructions, verify results, resolve conflicts, and deliver results on time.