Legal Secretary - Litigation

The ONeil Search Group; United States; On-site; USD 70,000 - 80,000; Full time

Job summary

A top law firm is seeking a Litigation Legal Secretary with a minimum of 3 years of recent secretarial experience in litigation practices. The ideal candidate will have strong organizational and communication skills, proficiency in key software such as MS Word and Outlook, and be capable of managing complex legal documents and appointments efficiently. This position offers a competitive salary between $70,000 and $80,000 annually.

Qualifications

• Minimum 3 years of recent legal secretarial experience.
• Experience working in a large law firm is preferred.
• Experience with litigation practices is required.

Responsibilities

• Create, edit, and proofread complex legal documents.
• Schedule appointments and maintain contact lists.
• Assist in all phases of a matter from case inception through trial.

Skills

Excellent communication skills

Strong organizational skills

Teamwork skills

Attention to detail

Education

High school diploma

Associate’s degree (preferred)

Tools

MS Word

PowerPoint

Excel

Outlook

Intapp

3E

Job description

Pay Range

Base pay range: $70,000.00/yr - $80,000.00/yr

Position Overview

Litigation Legal Secretary wanted at a top NY law firm.

Minimum 3 years of recent Litigation Legal Secretarial experience required

Responsibilities

• Creates, edits, and proofreads complex and practice‑specific legal documents, forms, and correspondence, ensuring accuracy and completeness.
• Creates and maintains client/matter lists and communication lists.
• Utilizes Outlook to schedule appointments and calendar dates; maintains contacts in Outlook.
• Assists with timenote entry, including inputting, editing, proofreading, and closing timenotes on a daily basis.
• Utilizes Intapp software to open new matters, prepare engagement letters, and process conflict reports.
• Collaborates with Client Account Manager and assigned timekeepers to manage the billing process in 3E, including editing prebills, generating reports, and sending out final invoices.
• Arranges conference calls, video conferences, and live meetings.
• Coordinates travel arrangements through the firm’s travel vendor as requested.
• Prepares expense reimbursements, arranges for payment of invoices, and prepares check requests as needed.
• Assists in all phases of a matter from case inception through trial (including attendance and assistance at trial sites) or resolution.
• Coordinates management of case documents, including organization, review, and production.
• Assists with the preparation of court filings, confirms proper Bluebook citation, proofreads, and assembles exhibits and appendices.
• Assists with depositions, including preparation of witness files, exhibits, notices, and subpoenas.
• Assists with trial preparation and logistics, including preparation of witness files and management of exhibits.
• Provides professional client relationship management with external clients.
• In conjunction with paralegals, may prepare or coordinate the preparation of responses to auditor requests and assist with the preparation of opinion letters.

Qualifications

• High school diploma required; associate’s degree preferred.
• Minimum 3 years of recent legal secretarial experience.
• Experience working in a large law firm preferred.
• Experience with litigation practices required.
• Experience with 3E or a similar financial system.
• Highly proficient with Windows‑based software used by the firm, including MS Word, PowerPoint, Excel, Outlook, and Mac Pac; working knowledge of database and time‑and‑attendance tracking applications.
• Strong organizational skills and the ability to apply strong attention to detail at all levels of work.
• Excellent communication skills and the ability to build effective internal and external client relationships.
• Ability to interact effectively with all levels of management and staff and with a variety of external entities, including clients and prospective clients of the firm.
• Excellent teamwork skills and commitment to delivering client service by assisting co‑workers.