Litigation Legal Secretary

Scion Staffing, Inc.; Los Angeles (CA); Hybrid; USD 90,000 - 100,000; Full time

Benefits offered by this job

Salary $90k–$100k

Hybrid work schedule

37.5-hour workweek

Labor and employment litigation firm

Collaborative environment

Job summary

Scion Staffing, Inc. is seeking an experienced Litigation Legal Secretary to provide comprehensive administrative and litigation support to attorneys handling sophisticated labor and employment matters.

The role requires managing complex litigation calendars, preparing and filing legal documents, and maintaining organized case files at a top labor and employment firm in California. The ideal candidate brings strong California litigation experience, excellent document management skills, and the

Qualifications

• Experience supporting attorneys in a busy civil litigation practice.
• California state and federal procedures knowledge.
• Proficiency with iManage and electronic filing.
• Advanced MS Word and Microsoft Office skills; familiarity with calendaring software.

Responsibilities

• Manage litigation calendars, deadlines, hearings, depositions, and mediations.
• Prepare pleadings, discovery documents, motions, and notices.
• Coordinate state and federal court filings and electronic submissions.
• Maintain organized case files using iManage and secure file sharing.
• Support attorney workflow with communications, deposition logistics, and case status reports.

Skills

Litigation secretarial experience

Attention to detail

Organizational skills

Team collaboration

Tools

iManage

Milana

SharePoint

Teams

Best Authority/Litera

Job description

POSITION OVERVIEW

Our client is seeking an experienced Litigation Legal Secretary to provide comprehensive administrative and litigation support to attorneys handling sophisticated labor and employment matters. This individual will be responsible for managing complex litigation calendars, preparing and filing legal documents, maintaining case files, and ensuring attorneys receive proactive, accurate, and timely support. The ideal candidate brings strong California litigation experience, excellent document management skills, and the ability to independently manage a busy litigation desk while contributing to a collaborative, team-oriented environment.

PERKS

• Competitive compensation ranging from $90,000–$100,000 annually, with flexibility for highly experienced candidates
• Hybrid schedule offering three days onsite and two days remote per week
• 37.5-hour workweek, with a consistent Monday–Friday schedule
• Opportunity to support attorneys at an established labor and employment litigation firm handling complex matters
• Collaborative, team-oriented environment that values professionalism, initiative, and long-term employee relationships

RESPONSIBILITIES

Provide comprehensive legal secretarial support to approximately 2–3 attorneys handling complex litigation matters, proactively anticipating attorney needs and assisting with additional firmwide support as necessary. Independently manage litigation calendars, court deadlines, hearings, depositions, mediations, and other case-related events, ensuring compliance with California Code of Civil Procedure, Federal Rules of Civil Procedure, court orders, and applicable arbitration rules. Prepare, draft, format, proofread, and finalize pleadings, discovery documents, motions, stipulations, notices, appeals, correspondence, and other litigation materials, ensuring accuracy and timely completion. Coordinate and complete state and federal court filings, including electronic submissions, monitoring filing deadlines, and adhering to court-specific and judge-specific filing requirements. Maintain organized electronic case files using iManage, including document naming, profiling, secure file sharing, client document collection, and accurate records management. Support attorney workflow and case management by coordinating client communications, document requests, deposition logistics, case status reports, binders, CLE tracking, and administrative projects, while collaborating with fellow legal secretaries and support staff.

QUALIFICATIONS

Strong experience as a Litigation Legal Secretary or Litigation Legal Assistant, with demonstrated proficiency supporting attorneys in a busy civil litigation environment; labor and employment litigation experience preferred. Thorough knowledge of California state and federal litigation procedures, including court filings, calendaring, discovery deadlines, and applicable court rules. Hands‑on experience with iManage or comparable legal document management systems, including electronic filing, document organization, and records management. Advanced proficiency in Microsoft Word and Microsoft Office applications; familiarity with Milana, SharePoint, Teams, Best Authority/Litera, and legal calendaring software is a plus. Exceptional attention to detail, organizational skills, and ability to independently manage high‑volume litigation workloads, anticipate attorney needs, and collaborate effectively within a team‑oriented law firm.

COMPENSATION AND BENEFITS

This position offers an annual salary ranging from $90,000–$100,000, depending on experience and qualifications, with potential flexibility for candidates bringing extensive litigation support experience. The position follows a hybrid schedule of three days onsite and two days remote per week in Sherman Oaks, California. Standard working hours are 8:00 a.m.–5:00 p.m., with a 37.5‑hour workweek and a one‑hour unpaid lunch break. Employees are required to clock in and out. Additional benefits information will be provided during the recruitment process.

Equal Opportunity and Diversity Statement

Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.

For opportunities located in a region that has enacted fair‑chance, arrest‑, or conviction‑based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applicants with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, inclusive, and non‑biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.