Legal Secretary (Newport Beach)

Scion Staffing, Inc.; Newport Beach (CA); Hybrid; USD 75,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, vision, life, and AD&

401(k) with employer matching

Paid time off

Paid sick leave

Free parking

Dedicated administrative support

WFH after 3 years

Job summary

Scion Staffing, Inc. is seeking an experienced Litigation Legal Secretary for a well-established insurance defense firm in Newport Beach, CA.

The role supports a busy civil litigation practice handling personal injury, automobile liability, and premises liability matters, with a focus on managing deadlines and preparing pleadings and filings. This hybrid, full-time position requires hands-on federal litigation experience with PACER and CM/ECF, strong document formatting skills, and excellent

Qualifications

• 2+ years of experience as a Litigation Legal Secretary, with hands-on insurance defense and/or personal injury defense experience required.
• Extensive, hands-on federal litigation experience required, including independent proficiency with PACER and CM/ECF electronic filing, federal docket monitoring, and federal case management.
• Strong knowledge of California state and federal civil litigation procedures, court rules, calendaring, filing requirements, and litigation deadlines.
• Experience preparing and formatting pleadings, discovery documents, motions, court filings, and trial preparation materials, with strong proficiency in Microsoft Outlook, including Calendar and Tasks.
• Exceptional attention to detail, organizational skills, and the ability to independently manage competing deadlines while working collaboratively within a team-oriented environment.

Responsibilities

• Provide comprehensive legal secretarial support to attorneys handling state and federal insurance defense litigation, including automobile liability, premises liability, and personal injury defense matters
• Independently manage complex state and federal litigation calendars, court deadlines, filing requirements, and case timelines, ensuring compliance with applicable court rules and procedures
• Prepare, format, proofread, and finalize pleadings, discovery requests and responses, motions, correspondence, and other litigation documents
• Perform federal court filings and case management using PACER and CM/ECF, including monitoring federal dockets, tracking case activity, and ensuring timely and accurate electronic submissions
• Coordinate California state court filings, schedule hearings and depositions, and assist attorneys with trial preparation and litigation-related logistics
• Maintain professional communication with attorneys, clients, opposing counsel, and internal teams while ensuring accurate case management and timely follow-up

Skills

Litigation calendar management

Federal court filings

Case management

Proficiency with Outlook (Calendar & T

Tools

PACER

CM/ECF

Microsoft Outlook

Job description

Scion Staffing has been engaged to conduct a search for an experienced Litigation Legal Secretary on behalf of a well-established, mid-sized insurance defense law firm. This is a full-time, direct-hire opportunity offering a hybrid schedule in Newport Beach, CA, with four days onsite and one day remote per week.

Position Overview

Our client is seeking an experienced Litigation Legal Secretary to provide comprehensive legal support within a busy insurance defense practice handling personal injury, automobile liability, and premises liability matters. This individual will be responsible for managing complex state and federal litigation deadlines, preparing legal documents, coordinating court filings, and supporting attorneys throughout all stages of civil litigation. The ideal candidate brings substantial, hands-on federal litigation experience, including strong proficiency with PACER and CM/ECF, and can independently manage a high-volume litigation desk with accuracy and efficiency.

Responsibilities

• Provide comprehensive legal secretarial support to attorneys handling state and federal insurance defense litigation, including automobile liability, premises liability, and personal injury defense matters
• Independently manage complex state and federal litigation calendars, court deadlines, filing requirements, and case timelines, ensuring compliance with applicable court rules and procedures
• Prepare, format, proofread, and finalize pleadings, discovery requests and responses, motions, correspondence, and other litigation documents
• Perform federal court filings and case management using PACER and CM/ECF, including monitoring federal dockets, tracking case activity, and ensuring timely and accurate electronic submissions
• Coordinate California state court filings, schedule hearings and depositions, and assist attorneys with trial preparation and litigation-related logistics
• Maintain professional communication with attorneys, clients, opposing counsel, and internal teams while ensuring accurate case management and timely follow-up

Qualifications

• 2+ years of experience as a Litigation Legal Secretary, with hands-on insurance defense and/or personal injury defense experience required
• Extensive, hands-on federal litigation experience required, including independent proficiency with PACER and CM/ECF electronic filing, federal docket monitoring, and federal case management
• Strong knowledge of California state and federal civil litigation procedures, court rules, calendaring, filing requirements, and litigation deadlines
• Experience preparing and formatting pleadings, discovery documents, motions, court filings, and trial preparation materials, with strong proficiency in Microsoft Outlook, including Calendar and Tasks
• Exceptional attention to detail, organizational skills, and the ability to independently manage competing deadlines while working collaboratively within a team-oriented environment

Perks

• Competitive compensation ranging from $75,000–$85,000 annually, depending on experience and qualifications
• Hybrid schedule offering four days onsite and one remote day per week
• Comprehensive benefits including medical, dental, vision, life, disability, and AD&D insurance
• 401(k) with employer matching, paid time off, paid sick leave, and complimentary parking
• Dedicated administrative and project assistant support to handle clerical tasks, allowing legal secretaries to focus on substantive litigation responsibilities

Compensation and Benefits

• This position offers an annual salary ranging from $75,000–$85,000, depending on experience and qualifications.
• The firm provides a comprehensive benefits package, including medical, dental, vision, life, disability, and AD&D insurance, a 401(k) with employer matching, paid time off, paid sick leave, and free parking.
• This is a full-time, hybrid position based in Newport Beach, California, requiring four days onsite and offering one remote day per week.
• After 3 years at the firm, an additional day is offered to WFH.

Standard working hours are 8:30 a.m.–5:00 p.m.

Our Search Firm

Scion Legal is the legal recruiting division of Scion Staffing, Inc., a national award-winning recruiting and staffing firm.

Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class.

We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.

For opportunities located in a region that has enacted fair-chance, arrest-, or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applicants with arrest and conviction records.

We engage in socially conscious business practices and believe that diverse, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.