Legal Secretary

Fagen Friedman & Fulfrost LLP (F3 Law); Edwardsville (IL); On-site; USD 41,000 - 55,000; Full time

Benefits offered by this job

Health insurance

401(k) with profit-sharing

Job summary

The Legal Secretary at F3 Law will provide legal and administrative support to multiple attorneys, handling file management, e-filing in state and federal courts, drafting correspondence, and coordinating calendars and travel. The role requires discretion, professionalism, and strong organizational skills to support a busy litigation practice.

Candidates should have a minimum of three years as a litigation secretary, familiarity with court rules, and experience with Juralaw or similar systems.

Qualifications

• High school diploma or GED; Associates/ Bachelor's degree preferred.
• In-depth knowledge of Microsoft Office Suite, Coyote timekeeping, and DMS (iManage) or similar software.
• A minimum of THREE (3) years of experience as a litigation secretary working with multiple attorneys; transactional law and administrative hearing knowledge is a plus.

Responsibilities

• File management and document production.
• Extensive experience with e-filing in administrative, state, and federal courts.
• Draft, proofread, and edit correspondence.
• Client interaction/communication with clients, courts, and attorneys.
• Knowledge of court rules and civil procedures in State and Federal jurisdictions.
• Legal calendaring via Juralaw and other electronic court rule programs.
• Management of multiple calendars, appointments, and travel arrangements.
• Prepare travel/expense reimbursements.
• Provide routine information to callers, clients, and visitors.
• Accept and sign for deliveries and maintain an incoming delivery log.
• Open and distribute mail daily.
• Maintain file integrity by adhering to filing system procedures.
• Order office supplies under the supervision of the Office Manager.
• Schedule meetings and manage the use of conference rooms and guest offices.
• Coordinate catering, room set-up, and A/V or other technology needs.
• Maintain, set up, and clear conference and supply rooms.
• Order and stock kitchen supplies, clean kitchen, and set up coffee equipment throughout the day.
• Perform routine clerical work and serve as a backup for the records clerk and secretaries; may serve as a primary records clerk for smaller offices.
• Be willing to travel/work in St. Louis office location as needed.

Education

High school diploma or GED; Associates/ Bachelor's degree preferred

Tools

Microsoft Office Suite

Coyote timekeeping

DMS (iManage) or similar

Job description

About F3 Law

At F3 Law, we believe that a culture of inclusion and belonging, one of embracing and respecting each other’s differences, strengthens our ability to serve our clients and communities. We are committed to fostering a workplace where individuals of all backgrounds feel valued and appreciated. By bringing together different perspectives and lived experiences, we create better solutions and a more dynamic, thoughtful, and effective team.

About F3 Law

At F3 Law, we believe that a culture of inclusion and belonging, one of embracing and respecting each other’s differences, strengthens our ability to serve our clients and communities. We are committed to fostering a workplace where individuals of all backgrounds feel valued and appreciated. By bringing together different perspectives and lived experiences, we create better solutions and a more dynamic, thoughtful, and effective team.

F3 Law provides essential legal support to schools, colleges and other public entities, helping them navigate complex legal issues to fulfill their mission of serving students and communities.

Summary

The Legal Secretary will provide legal and administrative support to multiple attorneys. This essential, highly responsible, and accountable position requires the individual to work independently, anticipate needs, be proactive, maintain confidentiality, and demonstrate professionalism. The successful candidate must deliver excellent work and superior service to the Firm and the Firm’s clients. The candidate must also possess strong organizational and time management skills, communicate effectively, and be flexible as demands and priorities change.

REQUIRED duties and experience include:

• File management and document production


• Extensive experience with e-filing in administrative, state, and federal courts


• Draft, proofread, and edit correspondence


• Client interaction/communication with clients, courts, and attorneys


• Knowledge of court rules and civil procedures in State and Federal jurisdictions


• Legal calendaring via Juralaw and other electronic court rule programs


• Management of multiple calendars, appointments, and travel arrangements


• Preparation of travel/expense reimbursements


• Provide routine information to callers, clients, and visitors


• Accept and sign for deliveries and maintain an incoming delivery log


• Open and distribute mail daily


• Maintain file integrity by adhering to filing system procedures


• Order office supplies under the supervision of the Office Manager


• Schedule meetings and manage the use of conference rooms and guest offices


• Coordinate catering, room set-up, and A/V or other technology needs


• Maintain, set up, and clear conference and supply rooms


• Order and stock kitchen supplies, clean kitchen, and set up coffee equipment throughout the day


• Perform routine clerical work and serve as a backup for the records clerk and secretaries; may serve as a primary records clerk for smaller offices


• Be willing to travel/work in St. Louis office location as needed.

QUALIFICATIONS:

• High school diploma or GED; Associates/ Bachelor's degree preferred


• In-depth knowledge of Microsoft Office Suite, Coyote timekeeping, and DMS (iManage) or similar software


• A minimum of THREE (3) years of experience as a litigation secretary working with multiple attorneys; transactional law and administrative hearing knowledge is a plus

Compensation & Benefits

• Salary: Hourly wage ranges from $30.00 to $40.00, based on experience.


• Benefits: F3 Law provides a supportive and intellectually engaging work environment, comprehensive health insurance benefits, and a 401(k) plan with profit-sharing contributions.

DIVERSITY, EQUITY, AND INCLUSION

F3 Law is an equal opportunity employer committed to reflecting the rich diversity of the Nation's students. We foster an inclusive workplace where differences in race, age, gender identity, sexual orientation, socioeconomic status, religion, physical and mental ability, and language are respected and celebrated.