Litigation Legal Secretary

Fagen Friedman & Fulfrost LLP; Los Angeles (CA); On-site; USD 52,996 - 69,555; Full time

Benefits offered by this job

Comprehensive health insurance benefits

401(k) plan with profit-sharing contributions

Job summary

Fagen Friedman & Fulfrost LLP is seeking a qualified Litigation Legal Secretary to provide essential legal and administrative support to multiple attorneys. The ideal candidate will possess strong organizational skills, demonstrate attention to detail, and maintain a high level of professionalism.

This position requires at least 3 years of experience in a similar role, as well as knowledge in document production, e-filing, and client communication. The successful candidate will handle multiple calendars and ensure smooth workflow across the firm.

Qualifications

• 3+ years of experience as a litigation secretary working with multiple attorneys.
• Ability to manage multiple deadlines and priorities in a fast-paced environment.
• Exceptional attention to detail and professionalism.

Responsibilities

• Provide legal and administrative support to attorneys.
• Manage calendars, appointments, and travel arrangements.
• Prepare travel and expense reimbursements.

Skills

Document production and file management

E-filing experience

Client communication

Knowledge of civil procedures

Strong organizational skills

Education

High school diploma or GED

Associates/Bachelor's degree preferred

Tools

Microsoft Office Suite

iManage

Adobe Acrobat

Job description

Explore career opportunities at F3 Law.

Notice to 3rd Party Legal Search Firms & Employment Agencies

Only solicited resumes from legal search firms or recruiting professionals with an executed written agreement are accepted. Legal search firms that wish to work with F3 must contact Amy Mucken, Chief Human Resources Officer, [e-mail]. Approved agencies are given credentials to submit candidates through F3’s applicant tracking system. Search firms that do not initially introduce candidates as stated or who submit a candidate’s resume for which no position is listed will not be recognized, and F3 will not be obligated to pay the agency’s finder’s fee. Search firms may not post ads or make candidate inquiries for anticipated vacancies unless specifically requested. All content posted should be linked directly to F3’s job board/website.

Position: Litigation Legal Secretary

Location: Los Angeles, CA

Job Id: 631

# of Openings: 1

About F3 Law

At F3 Law, we believe that a culture of inclusion and belonging, embracing and respecting each other’s differences, strengthens our ability to serve our clients and communities. We are committed to fostering a workplace where individuals of all backgrounds feel valued and appreciated. By bringing together different perspectives and lived experiences, we create better solutions and a more dynamic, thoughtful, and effective team.

F3 Law provides essential legal support to schools, colleges and other public entities, helping them navigate complex legal issues to fulfill their mission of serving students and communities.

Summary

The Litigation Legal Secretary will provide legal and administrative support to multiple attorneys. This essential, highly responsible, and accountable position requires the individual to work independently, anticipate needs, be proactive, maintain confidentiality, and demonstrate professionalism. The successful candidate must deliver excellent work and superior service to the Firm and its clients. The candidate must also possess strong organizational and time management skills, communicate effectively, and be flexible as demands and priorities change. Exceptional attention to detail, the ability to manage multiple deadlines, and strong follow-through are critical to success in this role.

Required duties and experience include:

• Document production and file management
• Extensive experience with e-filing in administrative, state, and federal courts
• Draft, proofread, and edit correspondence
• Client interaction/communication with clients, courts, and attorneys
• Knowledge of court rules and civil procedures in state and federal jurisdictions
• Legal calendaring via Juralaw and other electronic court rule programs
• Management of multiple calendars, appointments, and travel arrangements
• Preparation of travel and expense reimbursements
• Managing competing priorities and adhering to strict deadlines in a fast-paced environment
• Collaborating with attorneys and support staff to ensure smooth workflow and efficient case management
• Quick to learn new tools and platforms, and able to think independently and adapt in a fast-paced legal environment
• Demonstrated attention to detail, discretion with sensitive information, and a proactive, solution-oriented approach to problem-solving
• Strong formatting skills with a high level of accuracy

Qualifications

• High school diploma or GED; Associates/Bachelor's degree preferred
• In-depth knowledge of Microsoft Office Suite, Coyote timekeeping, DMS (iManage) or similar software, and proficiency with Adobe Acrobat and ability to create, edit, and convert PDF documents

3+ years of experience as a litigation secretary working with multiple attorneys; transactional law and administrative hearing knowledge is a plus.

Compensation & Benefits

• Salary: Hourly wage ranges from $38.47 to $50.49, based on experience.
• Benefits: F3 Law provides a supportive and intellectually engaging work environment, comprehensive health insurance benefits, and a 401(k) plan with profit‑sharing contributions.

Diversity, Equity, and Inclusion

F3 Law is an equal opportunity employer committed to reflecting the rich diversity of California’s six million+ students. We foster an inclusive workplace where differences in race, age, gender identity, sexual orientation, socioeconomic status, religion, physical and mental ability, and language are respected and celebrated.

Application Process

To apply, please submit the following documents:

• Employment Application
• Resume

At F3 Law, we make a meaningful impact on California’s educational institutions and the communities they serve.