Legal Secretary

Fagen Friedman & Fulfrost LLP; Los Angeles (CA); On-site; USD 52,996 - 69,555; Full time

Benefits offered by this job

Comprehensive health insurance

401(k) plan with profit-sharing

Job summary

Fagen Friedman & Fulfrost LLP is looking for a Legal Secretary in Los Angeles, CA. This role provides vital legal and administrative support to multiple attorneys. Candidates should possess exceptional organizational skills and a proactive approach to problem-solving, ensuring smooth operations.

The position requires at least two years of experience in a legal setting and proficiency in Microsoft Office Suite. F3 Law is dedicated to diversity and inclusion within the workplace, offering a dynamic and respectful environment.

Qualifications

• Minimum of two years experience as a litigation secretary.
• Knowledge of court rules and civil procedures.

Responsibilities

• Provide legal and administrative support to multiple attorneys.
• Ensure smooth workflow and efficient case management.
• Draft, proofread, and edit correspondence.

Skills

Collaborating with attorneys

File management

E-filing experience

Strong communication

Attention to detail

Education

High school diploma or GED

Associates/Bachelor's degree preferred

Tools

Microsoft Office Suite

iManage

Job description

We invite you to explore the career opportunities F3 Law has to offer. We are always making room for exceptional talent that elevates our firm and our clients. If you don’t see your "exact" role, please connect through our General Interest links to start a confidential conversation.

Notice to 3rd Party Legal Search Firms & Employment Agencies

Only solicited resumes from legal search firms or recruiting professionals with an executed written agreement are accepted. Legal search firms that wish to work with F3 must contact Amy Mucken, Chief Human Resources Officer, [e-mail]. Approved agencies are given credentials to submit candidates through F3’s applicant tracking system. Search firms that do not initially introduce candidates as stated or who submit a candidate’s resume for which no position is listed will not be recognized, and F3 will not be obligated to pay the agency’s finder’s fee. Search firms may not post ads or make candidate inquiries for anticipated vacancies unless specifically requested. All content posted should be linked directly to F3’s job board/website.

Position: Legal Secretary

Location: Los Angeles, CA

Job Id: 641

# of Openings: 2

About F3 Law

At F3 Law, we believe that a culture of inclusion and belonging, one of embracing and respecting each other’s differences, strengthens our ability to serve our clients and communities. We are committed to fostering a workplace where individuals of all backgrounds feel valued and appreciated. By bringing together different perspectives and lived experiences, we create better solutions and a more dynamic, thoughtful, and effective team. F3 Law provides essential legal support to schools, colleges and other public entities, helping them navigate complex legal issues to fulfill their mission of serving students and communities.

Summary

The Legal Secretary will provide legal and administrative support to multiple attorneys. This essential, highly responsible, and accountable position requires the individual to work independently, anticipate needs, be proactive, maintain confidentiality, and demonstrate professionalism. The successful candidate must deliver excellent work and superior service to the Firm and the Firm’s clients. The candidate must also possess strong organizational and time management skills, communicate effectively, and be flexible as demands and priorities change.

Required Duties and Experience

• Collaborating with attorneys and support staff to ensure smooth workflow and efficient case management
• File management and document production
• Extensive experience with e‑filing in administrative, state, and federal courts
• Draft, proofread, and edit correspondence
• Client interaction/communication with clients, courts, and attorneys
• Knowledge of court rules and civil procedures in State and Federal jurisdictions preferred
• Legal calendaring via Juralaw and other electronic court rule programs
• Management of multiple calendars, appointments, and travel arrangements
• Preparation of travel/expense reimbursements
• Demonstrated attention to detail, discretion with sensitive information, and a proactive, solution‑oriented approach to problem‑solving

Qualifications

• High school diploma or GED; Associates/ Bachelor's degree preferred
• In‑depth knowledge of Microsoft Office Suite, Coyote timekeeping, and DMS (iManage) or similar software
• A minimum of two (2) years of experience as a litigation secretary working with multiple attorneys; transactional law and administrative hearing knowledge is a plus

Compensation & Benefits

• Salary: Hourly wage ranges from $38.47 to $50.49, based on experience.
• Benefits: F3 Law provides a supportive and intellectually engaging work environment, comprehensive health insurance benefits, and a 401(k) plan with profit‑sharing contributions.

Diversity, Equity, and Inclusion

F3 Law is an equal opportunity employer committed to reflecting the rich diversity of California’s six million+ students. We foster an inclusive workplace where differences in race, age, gender identity, sexual orientation, socioeconomic status, religion, physical and mental ability, and language are respected and celebrated.

Application Process

To apply, please submit the following documents:

• Employment Application
• Resume

At F3 Law, we make a meaningful impact on California’s educational institutions and the communities they serve.