Litigation Legal Practice Assistant

Adams-; Irvine (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

Adams- Irvine, CA is seeking a Litigation Legal Practice Assistant to join our in-person team. This role provides essential support to attorneys, manages calendars, filings, and client communications with the highest level of confidentiality.

The ideal candidate has 5+ years of litigation experience, proficient in NetDocuments and Intapp Time, and excellent proofreading and organizational skills to balance multiple priorities in a fast-paced environment.

Qualifications

• High School Diploma or GED required; associate or bachelor’s degree preferred.
• Minimum of 5+ years of experience as a litigation legal assistant.
• Experience with Complex Litigation and Trial is preferred.
• Strong organizational and time management skills with the ability to prioritize effectively.

Responsibilities

• Draft, proofread, and format pleadings and legal documents with precision.
• Manage electronic filing of documents in Federal and State courts.
• Coordinate in-person and virtual meetings, including scheduling and IT support.
• Maintain attorney calendars and schedules with timely reminders.
• Open new client and matter files and assist with intake procedures.

Skills

Attention to detail

Discretion

Time management

Written communication

Verbal communication

Organization

Education

High School Diploma or GED

Associate or Bachelor's degree preferred

Tools

Microsoft Office Suite

Excel

PowerPoint

NetDocuments

Intapp Time

Job description

Litigation Legal Practice Assistant (JN -042026-419379) Irvine, California

Salary: USD80000 - USD100000 per year

Litigation Legal Practice Assistant

Location: Irvine, CA (In-Person)

We are seeking a highly skilled and motivated Litigation Legal Practice Assistant to join our Irvine office. This in-person position supports a dynamic litigation team and requires a proactive professional who can work independently, maintain strict confidentiality, and manage multiple priorities in a fast-paced environment.

The ideal candidate will demonstrate exceptional attention to detail, professionalism, and a commitment to delivering superior service to attorneys and clients alike.

Responsibilities

• Draft, proofread, and format pleadings and legal documents with precision and professionalism.
• Manage electronic filing of legal documents in both Federal and State courts, ensuring compliance with all procedural requirements.
• Coordinate in-person and virtual meetings, including scheduling, room reservations, catering, and IT support.
• Maintain attorney calendars and schedules, ensuring timely reminders and updates.
• Provide daily administrative and clerical support to assigned attorneys.
• Open new client and matter files and assist with related intake procedures.
• Prepare and submit electronic expense reports.
• Arrange travel itineraries and manage related logistics.
• Redline and compare documents using document comparison software.
• Organize and maintain electronic and paper files using NetDocuments.
• Analyze and save key correspondence and emails using standardized naming conventions.
• Foster positive working relationships with clients, attorneys, and staff.
• Conduct research as requested by attorneys or paralegals.
• Respond professionally to inquiries from clients, attorneys, and internal teams.
• Maintain strict confidentiality and demonstrate discretion in all client matters.
• Enter attorney time using Intapp Time.
• Provide backup support to other team members as needed.
• Contribute to a collaborative and supportive team environment.

Requirements

• High School Diploma or GED required; associate or bachelor’s degree preferred.
• Minimum of 5+ years of experience as a litigation legal assistant.
• Experience in Complex Litigation and Trial is preferred.
• Proven ability to work independently and exercise sound judgment.
• Strong organizational and time management skills with the ability to prioritize effectively.
• Excellent written and verbal communication skills, including grammar and proofreading.
• Proficiency in Microsoft Office Suite; advanced Excel and PowerPoint skills preferred.
• Experience with electronic databases and document management systems.
• Familiarity with NetDocuments or similar document management systems preferred.

Compensation:

The estimated salary range for this role for 5–15 years’ experience is $80,000 – $100,000 . Starting salary will be determined based on qualifications and experience.