Litigation Legal Assistant: Trial-Prep & Calendar Pro

Top Echelon Software, LLC; Houston (TX); Presencial; USD 52.000 - 72.000; Jornada completa

Descripción de la vacante

Top Echelon Software, LLC presents an opportunity with a Houston-area law firm seeking an experienced Litigation Legal Assistant / Secretary. You will support senior litigators with calendar coordination, document preparation, and confidential matter handling.

Responsibilities include managing court filings, preparing pleadings, coordinating hearings, and liaising with clients and courts. A meticulous, organized individual with strong MS Word skills will thrive in this role.

Formación

• Minimum 5 years of litigation secretarial/assistant experience in a law firm.
• Strong knowledge of legal terminology, court procedures, and filing requirements.
• Proficiency in Microsoft Word and related productivity tools.
• Experience with document management systems and billing processes.
• Notary certification preferred but not required.

Responsabilidades

• Provide comprehensive administrative support to senior litigation attorneys and firm leadership.
• Oversee complex calendars, scheduling court appearances, hearings, depositions, mediations, and trials.
• Prepare, proofread, and format pleadings, motions, discovery papers, subpoenas, correspondence, and exhibits.
• Coordinate filing of documents with state and federal courts via e-filing and traditional methods.
• Monitor deadlines, statutes, discovery timelines, and court rules to ensure compliance.
• Maintain and organize physical and electronic case files.
• Liaise with courts, opposing counsel, clients, vendors, and experts for effective communication.
• Assist in trial preparation including organizing exhibits, witness lists, and logistics.
• Handle confidential information with discretion.
• Manage travel arrangements and expense reports for attorneys.
• Draft and oversee correspondence and internal communications.
• Support client intake processes, engagement letters, and conflict checks as required.
• Aid in billing procedures including time entry and expense tracking.
• Serve as a reliable contact between attorneys and internal/external stakeholders.
• Ensure deadlines and filings are meticulously managed.
• Assist with trial preparation and conduct relevant research.
• Enter billable time entries accurately for attorneys.
• Transcribe, prepare, edit, and proofread legal documents and communications.
• Organize legal documents in the document management system for easy access.
• Keep the court docket updated, including docket control orders.
• Prepare outlines for motions and petitions.
• Schedule court hearings, depositions, and other proceedings promptly.
• Communicate effectively with clients and colleagues to foster relationships.
• Source and verify crucial case intelligence as needed.

Conocimientos

Attention to detail

Organization

Communication

Time management

Herramientas

Microsoft Word

Case management software

Adobe Acrobat

Descripción del empleo

Top Echelon Software, LLC presents an opportunity with a Houston-area law firm seeking an experienced Litigation Legal Assistant / Secretary. You will support senior litigators with calendar coordination, document preparation, and confidential matter handling.

Responsibilities include managing court filings, preparing pleadings, coordinating hearings, and liaising with clients and courts. A meticulous, organized individual with strong MS Word skills will thrive in this role.