Litigation Legal Assistant - PA

Norris McLaughlin, P.A.; Allentown (Lehigh County); On-site; USD 50,000 - 65,000; Full time

Job summary

Norris McLaughlin, P.A. in Allentown is seeking a Litigation Legal Assistant to support busy attorneys and manage case files. The role includes handling calendars, emails, phone communications, and mail, while coordinating deadlines and drafting engagement letters and invoices.

Ideal candidates will have 3–5 years of legal administrative experience, PA and Federal e-filings familiarity, and strong MS Office skills. This position offers an in-office environment in Allentown, PA.

Qualifications

• Minimum 3-5 years’ legal administrative experience.
• PA and Federal e-filings experience required.
• Proficient with MS Office Suite, advanced Word features.
• Proficiency in document management systems.
• Excellent written and verbal communication; highly organized.

Responsibilities

• E-file all court documents in state, federal court, and appellate courts.
• Drafting, revising, and reformatting pleadings, motions, correspondence, discovery, and other legal documents.
• Manage all incoming mail and calendars; assist in meeting deadlines.
• Communicate with clients, courts, and attorneys.
• Opening new files, preparing conflicts checks and drafting engagement letters; process monthly billing.

Skills

Legal admin exp

PA & Federal e-filings

MS Word advanced

Document management

Communication skills

Organizational skills

Tools

Document management systems

Job description

Salary Range: $50,000.00 To $65,000.00 Annually

Essential Functions:

The Litigation Legal Assistant will work in the Allentown PA office, supporting busy attorneys and managing case files. This highly organized and detail-oriented professional will be responsible for managing assigned attorneys’ calendars, emails, telephone communications, and mail correspondence. Additional responsibilities include coordinating deadlines, preparing, and editing correspondence, and managing engagement letters and billable invoices.

Other Duties/Responsibilities:

• E-file all court documents in state, federal court, and appellate courts.
• Drafting, revising, and reformatting pleadings, motions, correspondence, discovery, and other legal documents.
• Manage all incoming mail.
• Manage calendars and assist in meeting deadlines.
• Communicate with clients, courts, and attorneys.
• Opening new files, preparing conflicts checks and drafting engagement letters.
• Process monthly billing, time entry, and general office responsibilities.
• Perform other administrative duties as assigned in support of attorneys.

Required Skills/Abilities:

• Minimum 3-5 years’ legal administrative assistant experience required.
• State (PA) and Federal e-filings experience required.
• Proficient with MS Office Suite, including advanced use of MS Word (including redlining, comparing documents, advanced formatting, Table of Contents and Table of Authorities creation and manipulation, and hyperlinks).
• Proficiency in the use of document management systems
• Excellent written and verbal communication, organizational and computer skills.
• Excellent organizational skills; very detail- oriented.

Education and Experience:

• Minimum of 3-5 years as a legal assistant in a law firm required.

Physical Requirements:

• Ability to sit for prolonged periods.
• Ability to operate office equipment (keyboard, copy machine, etc.) for prolonged periods.

Essential Cognitive Functions:

• Ability to effectively communicate both verbally and in writing.
• Ability to read and interpret documents, reports, and other written materials.
• Ability to analyze a problem and suggest potential solutions.
• Ability to focus on a task despite frequent interruptions.

Working Conditions:

• Employees will be working inside a temperature-controlled office building.

At Norris McLaughlin, we cultivate a culture of inclusion for all employees that respects their backgrounds, experiences, views, and strengths. Our differences in culture and beliefs enable us to be a better team.

The Firm does not discriminate in employment opportunities or practices on the basis of race, religion, creed, color, national origin, ancestry, age, marital status, civil union status, domestic partnership status, affectional or sexual orientation, genetic information, pregnancy or breastfeeding, sex, gender identity or expression, disability or atypical hereditary cellular or blood trait of any individual, or because of the liability for service in the Armed Forces of the United States or the nationality of any individual or any other characteristic protected by law, in accordance with applicable federal, state, and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment including, but not limited to, hiring, placement, promotion, demotion, discipline, termination, lay-off, recall, transfers, leaves of absence, compensation, benefits, and training.