Litigation Legal Assistant: Fast-Paced Admin & E-Filing

MG+M The Law Firm; San Francisco (CA); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k)

Job summary

MG+M The Law Firm in California seeks a Legal Administrative Assistant to support attorneys and paralegals in our Irvine, Los Angeles, Walnut Creek, or San Francisco offices.

The role requires five years of litigation admin experience, strong Microsoft Office skills, and careful attention to detail to produce accurate pleadings, manage calendars, and coordinate filing with state and federal courts. You will join a fast-paced team committed to excellence.

Qualifications

• Minimum five years of experience as litigation administrative assistant.
• Proficiency with Microsoft Office and document management systems.
• Excellent verbal and written communication; customer service oriented.
• Strong dependability and punctuality in a fast-paced environment.

Responsibilities

• Provide administrative and secretarial support to assigned attorneys/paralegals.
• Format briefs, pleadings, and correspondence, producing Table of Contents, Table of Authorities and other legal documents.
• Prepare shells for attorneys in the preparation for all motions, discovery, and trial documents.
• File legal documents with state and federal courts (e-filing knowledge is a must).
• Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing.
• Update and maintain client files in a timely manner.
• Maintain attorney calendars through Outlook (i.e. schedule appointments, calendar due dates, etc.).
• Prioritize and execute attorney assigned tasks quickly and accurately, while being organized and detail-oriented.
• Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting.
• Assist in the timely submission of conflict checks.

Skills

Communication

Attention to detail

Punctuality

Teamwork

Education

High school diploma

Tools

Microsoft Office

Lexis Nexis/File & Serve Xpress

Odyssey

PACER

ECF

iManage

CompuLaw

Aderant

File Site

Job description

MG+M The Law Firm in California seeks a Legal Administrative Assistant to support attorneys and paralegals in our Irvine, Los Angeles, Walnut Creek, or San Francisco offices.

The role requires five years of litigation admin experience, strong Microsoft Office skills, and careful attention to detail to produce accurate pleadings, manage calendars, and coordinate filing with state and federal courts. You will join a fast-paced team committed to excellence.