Legal Administrative Assistant

MG+M The Law Firm; Los Angeles (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Life insurance

401(k)

Disability insurance

Job summary

MG+M The Law Firm in California seeks a Legal Administrative Assistant to support attorneys and paralegals across our offices in Irvine, Los Angeles, Walnut Creek, or San Francisco.

The role emphasizes preparing briefs, filing documents, managing calendars, and providing friendly, professional client service in a fast-paced litigation environment.

Qualifications

• Minimum of a high school diploma required; college degree preferred.
• Minimum of five years' experience as a litigation administrative assistant.
• Proficient with Microsoft Office and legal document management tools (Lexis, ECF, PACER, iManage, etc.).
• Excellent verbal and written communication; dependable and punctual.
• Customer service oriented, with ability to work under deadlines.

Responsibilities

• Provide administrative and secretarial support to attorneys and paralegals.
• Format briefs and pleadings; prepare Table of Contents and Table of Authorities.
• Prepare shells for motions, discovery, and trial documents.
• File legal documents with state and federal courts (e-filing required).
• Proofread documents for accuracy; manage client files and calendars.
• Maintain attorney calendars in Outlook and coordinate with team.
• Review invoices and assist with conflict checks; provide telephone support.

Skills

Microsoft Office

Lexis Nexis

e-filing

Attention to detail

Communication

Customer service

Teamwork

Education

High school diploma

College degree

Tools

Word

Outlook

PowerPoint

Excel

Dropbox

Odyssey

PACER

ECF

iManage

CompuLaw

Aderant

Job description

MG+M The Law Firm (MG+M) has an immediate opening for a Legal Administrative Assistant to support attorneys and paralegals in any of our California office locations: Irvine, Los Angeles, Walnut Creek, or San Francisco.

MG+M is a nationally renowned litigation law firm concentrating on complex civil matters. The firm's expertise is diverse but focused in the areas of toxic tort, complex product liability, local government, general liability, and commercial litigation. We approach litigation as a unified team, integrating our efforts with those of our clients to advance their interests wherever they do business. Our goal is always to deliver optimal results at the best possible value.

Essential Duties And Responsibilities

• Provide administrative and secretarial support to assigned attorneys/paralegals.
• Format briefs, pleadings, and correspondence, producing Table of Contents, Table of Authorities and other legal documents.
• Prepare shells for attorneys in the preparation for all motions, discovery, and trial documents.
• File legal documents with state and federal courts (e-filing knowledge is a must).
• Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing.
• Update and maintain client files in a timely manner.
• Maintain attorney calendars through Outlook (i.e. schedule appointments, calendar due dates, etc.).
• Prioritize and execute attorney assigned tasks quickly and accurately, while being organized and detail-oriented.
• Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting.
• Assist in the timely submission of conflict checks.
• Consistently provide friendly and helpful telephone support for assigned attorneys.
• Prepare for trial as needed by assisting paralegals and attorneys.

Candidate Requirements

• Minimum of a high school diploma required (college degree is preferred, but not required).
• Minimum of five (5) years of experience as litigation administrative assistant.
• Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel, DropBox), Lexis Nexis/File & Serve Xpress, Odyssey, PACER, ECF, iManage, or other comparable document management system, CompuLaw; Aderant and File Site knowledge is a plus.
• Attendance & Punctuality: Consistently arrive at work and meetings on time; ensure responsibilities are covered when absent.
• Communication: Demonstrate excellent verbal and written communication skills.
• Customer service: Respond promptly to attorney and client requests for service and assistance; meet commitments.
• Dependability: Follow instructions, complete tasks on time, work independently, and commit to the hours necessary to meet deadlines.
• Teamwork: Contribute to building a positive team spirit and support the success of colleagues.

Personal Attributes

• Ability to work efficiently in a fast-paced environment.
• Highly organized with strong attention to detail.
• Self-motivated and capable of independent work.
• Excellent verbal and written communication skills.
• Professional in interactions with a wide variety of individuals.
• Skilled in prioritizing and managing multiple tasks.
• Consistently punctual with excellent attendance.
• Flexible and willing to assist wherever needed.
• Demonstrates understanding of and adherence to firm policies and procedures.
• Comfortable working in a high-volume, deadline-driven environment with shifting priorities.
• Strong problem-solving skills.

Why Should You Apply?

MG+M offers competitive compensation and a comprehensive benefits package including medical, dental, vision, life, disability, and 401(k).

MG+M will not discriminate in its employment practices due to an applicant’s age, race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status. We are committed to cultivating an environment that embraces and promotes equity and inclusion fundamental values.