Litigation Legal Assistant - Detail-Driven, Deadline-Savvy

Anderson, Rasor & Partners, LLP; Chicago (IL); On-site; USD 45,000 - 60,000; Full time

Job summary

Anderson, Rasor & Partners, LLP is seeking an experienced Litigation Legal Assistant to join our Chicago office. This role provides essential administrative and litigation support to two to three attorneys in a busy practice.

The ideal candidate is highly organized, detail-oriented and proactive, with the ability to manage multiple priorities and deadlines while delivering professional support to attorneys, clients and colleagues.

Qualifications

• 3+ years prior legal assistant or legal secretary experience in a litigation environment.
• Strong knowledge of litigation terminology, procedures and court filing requirements.
• Excellent organizational and time-management skills.
• Strong proofreading, grammar and attention to detail.
• Ability to independently prioritize multiple assignments and deadlines.
• A proactive approach to work and a demonstrated ability to follow through.
• Strong interpersonal and communication skills.
• Professionalism, discretion and sound judgment.
• Ability to work collaboratively while also taking ownership of assigned responsibilities.
• Proficiency with Microsoft Office and comfort learning and using legal and firm technology systems.

Responsibilities

• Prepare, revise, proofread, format and finalize correspondence, pleadings, motions, discovery, subpoenas and other legal documents.
• Assist with electronic court filings and service of legal documents.
• Maintain attorney calendars, including court dates, depositions, hearings, meetings and other deadlines.
• Monitor upcoming deadlines and proactively follow up on time-sensitive matters.
• Coordinate depositions, meetings, conference calls and appointments.
• Assist attorneys with preparation for hearings, depositions, mediations and trials.
• Maintain organized electronic and physical matter files.
• Assist attorneys with timely time entry, billing requirements and related administrative responsibilities.
• Coordinate with the firm's billing and administrative teams to ensure requested information is provided accurately and timely.
• Communicate professionally with clients, opposing counsel, courts and other external contacts.
• Prepare correspondence, expense reports, check requests and other administrative documentation.
• Work collaboratively with attorneys, paralegals, legal assistants and administrative personnel.
• Manage multiple assignments and follow through on projects from initiation through completion.
• Perform additional practice and administrative support responsibilities as needed.

Skills

Highly organized

Detail-oriented

Proactive

Multitasking

Time management

Communication skills

Professionalism

Discretion

Team collaboration

Tools

Microsoft Office

Job description

Anderson, Rasor & Partners, LLP is seeking an experienced Litigation Legal Assistant to join our Chicago office. This role provides essential administrative and litigation support to two to three attorneys in a busy practice.

The ideal candidate is highly organized, detail-oriented and proactive, with the ability to manage multiple priorities and deadlines while delivering professional support to attorneys, clients and colleagues.