Legal Assistant - Litigation

Beacon Hill Staffing Group; Philadelphia (Philadelphia County); Hybrid; USD 55,000 - 65,000; Full time

Job summary

Beacon Hill Staffing Group is seeking a highly organized Litigation Legal Assistant to support a law firm client with commercial litigation matters in Philadelphia.

This hybrid role requires strong administrative skills, experience with litigation procedures, and the ability to manage calendars, filings, and trial materials in a fast-paced environment.

Qualifications

• 2+ years of experience in a litigation legal assistant or paralegal role.
• Associate or Bachelor's degree preferred; paralegal certification a plus.
• Strong written and verbal communication skills.
• High level of discretion and professionalism with confidential information.
• Familiarity with billing practices and time entry software.

Responsibilities

• Provide administrative and litigation support to attorneys throughout all phases of the litigation lifecycle, from case inception through trial and resolution
• Prepare, revise, format, and proofread legal documents, including pleadings, motions, correspondence, and discovery materials
• File documents in federal and state courts, including electronic filings via CM/ECF and applicable state e-filing systems
• Manage attorney calendars, including scheduling depositions, hearings, court appearances, and client meetings, while tracking all critical deadlines
• Organize, maintain, and update electronic and physical case files, ensuring accuracy and accessibility of all case materials
• Coordinate logistics for depositions, mediations, arbitrations, and trials, including arranging court reporters, videographers, and conference space
• Assist with discovery processes, including document collection, production, and organization of exhibits and case materials
• Communicate professionally with clients, opposing counsel, court personnel, and third-party vendors
• Prepare trial materials, including exhibit binders, witness files, and trial notebooks, and provide support during trial as needed
• Track and enter attorney time, assist with billing processes, and support administrative tasks such as expense reporting

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Discretion

Professionalism

Education

Associate or Bachelor's degree

Paralegal certification

Tools

Legal billing software

Litigation databases

Electronic filing systems

Job description

We are seeking a highly organized and detail-oriented Litigation Legal Assistant to support a law firm client with commerical litigation matters. This role requires strong administrative skills, familiarity with litigation procedures, and the ability to work in a fast-paced legal environment.

This position will need to be present in the Philadelphia office on a hybrid schedule.

Key Responsibilities

• Provide administrative and litigation support to attorneys throughout all phases of the litigation lifecycle, from case inception through trial and resolution
• Prepare, revise, format, and proofread legal documents, including pleadings, motions, correspondence, and discovery materials
• File documents in federal and state courts, including electronic filings via CM/ECF and applicable state e-filing systems
• Manage attorney calendars, including scheduling depositions, hearings, court appearances, and client meetings, while tracking all critical deadlines
• Organize, maintain, and update electronic and physical case files, ensuring accuracy and accessibility of all case materials
• Coordinate logistics for depositions, mediations, arbitrations, and trials, including arranging court reporters, videographers, and conference space
• Assist with discovery processes, including document collection, production, and organization of exhibits and case materials
• Communicate professionally with clients, opposing counsel, court personnel, and third-party vendors
• Prepare trial materials, including exhibit binders, witness files, and trial notebooks, and provide support during trial as needed
• Track and enter attorney time, assist with billing processes, and support administrative tasks such as expense reporting

Qualifications

• Associate or Bachelor's degree preferred; Paralegal certification is a plus.
• 2+ years of experience in a litigation legal assistant or paralegal role, preferably in a law firm.
• Strong written and verbal communication skills.
• Excellent attention to detail, organizational skills, and ability to prioritize.
• High level of discretion and professionalism when handling confidential information.

Preferred Skills

• Familiarity with legal billing practices and time entry software.
• Experience with litigation databases and electronic filing systems.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future