Litigation Legal Assistant (5+ yrs.) - Washington DC

Permanent Placements LLC; Washington (District of Columbia); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Comprehensive benefits program including medical, dental, and retirement

Life and disability coverage

Flexible work hours if necessary

Job summary

Permanent Placements LLC is actively looking for a detail-oriented Legal Professional Assistant in Washington, DC to support attorneys and contribute to high-level legal operations. This role involves preparing legal documents, managing calendars, and coordinating travel arrangements while maintaining confidentiality and adherence to firm policies.

The ideal candidate will have at least 5 years of experience in a law firm and a strong understanding of legal procedures. A comprehensive benefits package is offered, enhancing the overall compensation.

Qualifications

• Minimum of 5 years of experience as a legal secretary or administrative assistant in a law firm or legal department.
• Experience supporting litigation practices required.
• Strong knowledge of state and federal Rules of Civil Procedure.

Responsibilities

• Prepare legal documents from drafts or dictated text.
• Manage attorney calendars and track deadlines.
• Coordinate travel arrangements for attorneys.

Skills

Legal document preparation

Calendar management

Client service skills

Time management

Communication skills

Education

Associate's degree or equivalent

Bachelor's degree (preferred)

Tools

Microsoft Office Suite

Adobe Acrobat

Legal billing systems

Job description

Our client, a well-established and highly regarded regional law firm with a long-standing presence on the east coast, is seeking a Legal Professional Assistant (LPA) to join its collaborative team environment. The firm represents a diverse range of sophisticated clients, including large companies and public sector entities, and is known for fostering a supportive, collegial culture that values professional growth, mentorship, and community engagement.

This is an excellent opportunity for a detail-oriented legal professional who thrives in a team-oriented setting and is looking to contribute to high-level legal work while maintaining a strong sense of purpose and connection to the broader community.

Position Overview

The Legal Professional Assistant will provide administrative support to approximately four or more attorneys and/or paralegals. This individual will interact regularly with clients, outside counsel, and internal team members.

The position follows a standard full-time schedule of approximately 37.5 hours per week, with occasional additional hours as needed.

Key Responsibilities

• Prepare legal documents, pleadings, contracts, and correspondence from drafts or dictated text
• Manage attorney calendars and assist with tracking deadlines
• Docket court filing deadlines and scheduling orders
• Maintain attorney time entries for billing purposes
• Coordinate travel arrangements, including flights, ground transportation, lodging, and itineraries
• Perform general administrative tasks such as scheduling appointments, transcribing dictation, drafting correspondence, scanning documents, and routing mail
• Answer and direct calls using a multi-line phone system in a professional manner
• Greet and assist visitors
• Support client billing processes, including review and issuance of invoices
• Coordinate conference room scheduling and setup
• Maintain and organize electronic and physical client files, including opening new matters and conducting conflict checks
• Ensure proper indexing and filing of legal documents
• Manage attorney contact databases and support business development efforts as needed
• Prepare closed files for off-site storage
• Adhere to firm policies and maintain strict confidentiality
• Handle additional administrative tasks as assigned

Qualifications

• Minimum of 5 years of experience as a legal secretary or administrative assistant in a law firm or legal department
• Associate’s degree or equivalent required; Bachelor’s degree preferred
• Experience supporting litigation practices required
• Strong knowledge of state and federal Rules of Civil Procedure across multiple jurisdictions
• Experience with state and federal court filings, including e‑filing systems
• Advanced proficiency in Microsoft Office Suite; familiarity with Adobe Acrobat
• Experience with legal billing and timekeeping systems preferred
• Familiarity with electronic workflow systems is a plus
• Excellent communication, organizational, and time management skills
• Strong interpersonal and client service skills
• Self‑motivated with the ability to anticipate needs and solve problems proactively
• Ability to manage multiple priorities in a fast‑paced environment
• Team‑oriented mindset with a collaborative approach

Compensation & Benefits

Our client offers a competitive compensation package, including a comprehensive benefits program with medical, dental, vision, retirement, life, and disability coverage, along with additional fringe benefits.

Compensation will vary based on experience, qualifications, and geographic location.