Litigation Legal Assistant

Mrlp Llp; Long Beach (CA); On-site; USD 33,062 - 41,328; Full time

Job summary

McCalla Raymer Leibert Pierce, LLP in Long Beach, CA is seeking a full-time administrative professional to manage all administrative tasks for state and federal civil litigation. This role includes drafting and editing legal documents, maintaining files, updating client systems, and coordinating with attorneys and paralegals.

You will handle calendars, billing, client communications, and ensure timely responses.

Qualifications

• Bachelor’s or associate degree, or 1-3 years of admin/legal experience.
• Strong verbal and written communication skills.
• Excellent customer service mindset and professional demeanor.
• Ability to multitask and work well in a team environment.
• Proficiency with MS Office and case management software.

Responsibilities

• Draft, edit, and format memoranda, correspondence, and legal notices.
• Maintain paper and electronic files and update client systems.
• Manage calendars, follow-ups, and timely communications with clients and borrowers.
• Assist with legal billing and document management.
• Provide courteous responses to high volumes of email and calls.
• Support attorneys and paralegals in a fast-paced team setting.
• Update internal case management systems and client systems.
• Coordinate with external parties and ensure proper document deliveries.
• Perform other duties as needed.

Skills

Verbal & written communication

Organizational skills

Team coordination

Customer service

Education

Bachelor’s or associate degree, or 1-3 years of admin/legal experience

Tools

MS Office

Case management software

LoanSphere

Tempo

Job description

Full-time

SUMMARY

Job entails managing all administrative tasks associated with state and federal civil litigation. These tasks generally include preparing and editing correspondence and legal documents, maintaining paper and electronic files, correspondence, updating client systems, legal billing, fielding calls from clients, borrowers and other outside parties. The position requires substantial coordination with other legal assistants, paralegals, and attorneys in a multi-disciplinary team environment. This position is full-time, onsite at our office in Long Beach, CA.

RESPONSIBILITIES

• Drafting, preparing, proofreading, and formatting memoranda, correspondence, legal notices, deeds, assignments, financial transactions, and various other legal documents.
• Ensuring the effective and timely delivery of outgoing mail, messenger deliveries, overnight deliveries, and document recordings/retrievals.
• Maintaining a busy calendar and follow-ups.
• Fielding calls from borrowers, clients, and other outside parties in a courteous and effective manner.
• Ensuring timely, courteous, and thorough responses to a heavy volume of email correspondence.
• Developing and maintaining congenial relationships with business associates and clients.
• Providing exceptional customer service to clients at every level of interaction, including timely client status updates and follow‑up on outstanding documents and/or services.
• Consistently and accurately update the firm’s internal case management system, as well as all client systems.
• Providing support to attorneys in a high volume, time sensitive atmosphere.
• Performing other duties and responsibilities as needed.

EDUCATION, EXPERIENCE & SKILLS

• Bachelor’s or associate degree, and/or 1-3 years’ relevant administrative/legal work experience
• Must have excellent verbal and written communication skills.
• Must be committed to providing exceptional customer service.
• Ability to communicate courteously and effectively with borrower, clients, attorneys, other internal employees, and outside parties.
• Must be able to work with others in a congenial and team‑oriented manner.
• Must possess exceptional organizational skills; the position requires the ability to multi‑task and be adaptable to continual change.
• Ability to read and write at a high level for proof reading and editing purposes.
• High-level proficiency in MS Office suite.
• Familiarity with case and document management software
• Experience with systems such as LoanSphere, Tempo, and others is preferred.
• Good understanding of the legal process surrounding foreclosure, real property, and title preferred.
• Experience with review of title reports and identifying chain of title issues preferred.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit for extended periods of time.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Normal office working conditions. The noise level in the work environment is quiet to moderate. This is a full‑time onsite position Monday through Friday 8:00am to 5:00pm.

We offer a comprehensive compensation and benefits package, which includes a salary commensurate with your experience and accomplishments.

All applicants applying for U.S. job openings must be authorized to work in the United States.

Because of the high volume of calls received, only qualified candidates will be contacted for consideration

• Please note: No employment sponsorship or support will be given for this position. McCalla Raymer Leibert Pierce, LLP will not consider any employment immigration sponsorship or support. This means that McCalla Raymer Leibert Pierce, LLP will not support any CPT, OPT, or STEM OPT plans, nor sponsor in any NIV category (including TN, E-3, H-1B, O-1), or submit the position in the H-1B Registration; or
• Visa sponsorship nor immigration support is not available. Applicants must be legally authorized to work in the United States now and in the future. The company does not provide visa sponsorship or any immigration support (including STEM OPT training plan) for this position.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the organization.

$24.00-$30.00/Hourly