Foreclosure Legal Assistant

McCalla Raymer Leibert Pierce, LLP; New York (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

McCalla Raymer Leibert Pierce, LLP is seeking a detail‑oriented Legal Administrative Assistant to manage the administrative tasks involved in NY foreclosure cases. You will draft and respond to correspondence, update client systems, and coordinate with attorneys and paralegals in a fast-paced team environment.

The role emphasizes client service, accuracy in updating case management systems, drafting notices and pleadings, and supporting attorneys through high-volume, time-sensitive work.

Qualifications

• High school diploma required; associate degree preferred.
• Minimum 2 years of relevant work experience.
• Experience in foreclosure work is preferred.
• Strong verbal and written communication abilities.

Responsibilities

• Update internal case management system and clients' systems accurately and promptly.
• Provide exceptional customer service to clients at all interaction levels.
• Support attorneys in a high-volume, time-sensitive environment.
• Provide regular client status updates and follow-up on documents.
• Conduct legal research to support case strategy and preparation.
• Manage and organize case files, both electronic and physical.
• Draft legal notices, pleadings, summons and complaints.

Skills

Excellent communication skills

Customer service oriented

Team player

Organizational skills

Multi-tasking

MS Office proficiency

Research skills

Education

High School Diploma

Associate degree preferred

Tools

MS Office

Case management software

Loansphere

Lenstar

Clairfire

Tempo

Vendorscape

Job description

JOB SUMMARY:

Job entails managing all administrative tasks associated with the legal process of NY foreclosures. These tasks generally include drafting, responding to correspondence and updating client systems. The position requires substantial coordination with other legal assistants and attorneys in multi-disciplinary team environment.

Job Type

Full-time

Description

JOB SUMMARY:

Job entails managing all administrative tasks associated with the legal process of NY foreclosures. These tasks generally include drafting, responding to correspondence and updating client systems. The position requires substantial coordination with other legal assistants and attorneys in multi-disciplinary team environment.

Duties & Responsibilities

• Consistently and accurately updating the firm’s internal case management system, as well as clients’ systems.
• Providing exceptional customer service to clients at every level of interaction.
• Providing support to attorneys in a high volume, time sensitive atmosphere.
• Providing regular and timely client status updates, as well as continual follow-up on outstanding documents and or services.
• Conduct legal research and analysis to support case strategy and preparation.
• Manage and organize case files, including electronic and physical documents.
• Communicate with clients and court personnel professionally and effectively.
• Draft legal notices or other types of legal pleadings.
• Draft foreclosure Summons and Complaint
• Update case management system and client systems accurately and promptly.
• Performing other duties and responsibilities as needed.

Supervisory Responsibilities

This job does not require supervisory responsibilities.

Education & Work Experience

• Minimum of a High School Diploma; preferably an associate degree
• Preferably at least 2 years of relevant work experience.
• Preferably relevant foreclosure work experience

Knowledge, Skills, & Abilities

• Must have excellent verbal and written communication skills.
• Must be committed to providing exceptional customer service.
• Ability to communicate courteously and effectively with borrowers, clients, attorneys, other internal employees, and outside parties.
• Must be able to work with others in a congenial and team-oriented manner.
• Must possess exceptional organizational skills; the position requires the ability to multi-task and be adaptable to continual change.
• Ability to read and write at a high level for proof reading and editing purposes.
• High-level proficiency in MS Office suite.
• Proficiency in internet research activities.
• Familiarity with case and document management software
• Experience with client systems such as Loansphere, Lenstar, Clairfire, Tempo, Vendorscape and others is preferred.
• Good understanding of the legal process surrounding foreclosure preferred.
• Experience with drafting legal documents and pleadings, such as complaints and motions
• Experience with Title review and Title resolution preferred; but not required.
• Ability to proficiently operate computer, fax machine, scanner, photocopier, typewriter, and telephone is required.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit, talk, or hear. The employee is occasionally required to stand, walk, use hands to finger, handle, or feel; reach with hands and arms, and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job: Normal office working conditions, with quiet to moderate noise level within the work environment.

We offer a comprehensive compensation package, which includes a salary commensurate with experience and accomplishments.

All applicants applying for U.S. job openings must be authorized to work in the United States.

• Please note: No employment sponsorship or support will be given for this position. McCalla Raymer Leibert Pierce, LLP will not consider any employment immigration sponsorship or support. This means that McCalla Raymer Leibert Pierce, LLP will not support any CPT, OPT, or STEM OPT plans, nor sponsor in any NIV category (including TN, E-3, H-1B, O-1), or
• Visa sponsorship nor immigration support is not available. Applicants must be legally authorized to work in the United States now and in the future. The company does not provide visa sponsorship or any immigration support (including STEM OPT training plan) for this position

Because of the high volume of calls received, only qualified candidates will be contacted for consideration.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the organization.