Litigation Legal Assistant

Novatelegalsearch; Las Vegas (NV); Sur place; USD 50 000 - 70 000; Plein temps

Résumé du poste

Novatelegalsearch is seeking an experienced Litigation Legal Assistant in Las Vegas, NV to support a team of attorneys in a fast-paced environment.

You will handle document drafting, file management, billing support, and coordination with clients and staff while ensuring confidentiality and accuracy in all matters. The role requires at least five years of litigation secretarial experience and strong proofreading skills.

Qualifications

• 5+ years of litigation secretarial experience.
• Strong proofreading and grammar skills.
• Proficiency with Microsoft Word, Outlook, Excel.
• Knowledge of legal terminology and citation.
• Familiarity with iManage and CompuLaw.
• Ability to organize and prioritize multiple attorney assignments.
• Occasional overtime may be required.

Responsabilités

• Input, revise, and finalize correspondence, memoranda and other legal documents.
• File legal documents in federal and state courts, including e-filing; prepare service documents.
• Verify attachments and prepare transmittal letters/memos.
• Proofread documents for formatting, spelling and grammar.
• Maintain good public relations with clients.
• Review mail, upload to the DMS, and distribute to teams.
• Prepare documents for mail, messenger and overnight delivery.
• Process expense reports and manage vendor invoices.
• Enter attorney time and send time-entry reminders.
• Assist with client billing and review/edit bills.
• Schedule meetings, travel and conferences.
• Open new files, conflicts checks, and matter intake.
• Coordinate with reception, file clerks and office services.
• Provide coverage and support for Secretarial Team Members.
• Other duties as assigned.

Connaissances

Proofreading

Grammar

MS Office

Legal terminology

Time management

Attention to detail

Communication

Outils

iManage

CompuLaw

Description du poste

About the job Litigation Legal Assistant

Litigation Assistant required immediately for National firms Las Vegas, NVoffice.

As a Litigation Legal Secretary, you will provide a variety of secretarial and administrative duties for assigned attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.
The Day-to-day
On any given day, you will be working with firm leadership, partners, and business colleagues on a variety of requests and projects. You will:

• Input, revise, and finalize correspondence, memoranda and other legal documents. Draft routine correspondence, memoranda and other documents.
• File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case shell documents for use by attorneys.
• Verify all attachments, exhibits and enclosures are included with transmittal letters/memos.
• Proofread documents and check for appropriate formatting, spelling and grammar.
• Maintain good public relations with clients.
• Review all incoming mail, distribute to teams as needed and upload to the DMS.
• Prepare documents and packages for mail, messenger and overnight delivery.
• Prepare expense reports, manage vendor invoices, mailings, and request checks as needed.
• Enter attorney time. Send time entry reminders.
• Process client billing. Assist with review and edit of bills as necessary.
• Schedule appointment and make arrangements for meetings, conferences and travel.
• Complete client/matter intake forms. Request conflicts of interest checks. Open new files. Prepare files to be closed.
• Coordinate and follow through on requests and projects with other support departments (e.g. receptionists, file/document clerks, office services).
• Provide overflow and absence coverage assistance as well as secretarial support for Secretarial Team Members attorneys.
• Other duties and projects as assigned.

You Have

• A minimum of 5 years of litigation secretarial experience. (Insurance Defense experience is a plus).
• Strong proofreading skills, attention to detail and solid grammar/spelling skills.
• High degree of proficiency with Microsoft programs (Word, Outlook, Excel).
• Legal citation and legal terminology expertise.
• Familiarity with iManage, Compulaw or similar technology.
• The ability to organize, prioritize and meet the demands off multiple attorney assignments.
• Flexibility to work overtime occasionally.