Litigation Legal Assistant

JOHNLEONARD; Boston (MA); On-site; USD 60,000 - 85,000; Full time

Job summary

JOHN LEONARD in Boston, MA seeks a Litigation Legal Administrative Assistant to provide high‑level litigation support, including preparation and filing of briefs, motions, and court materials with the Massachusetts Superior Courts. This role requires advanced technical skills, strong proofreading ability, and the confidence to independently manage filings.

While the practice includes an advisory component, the team handles multiple court filings annually and requires someone who can confidently

Qualifications

• 5+ years of litigation experience in a law firm setting.
• Direct experience working with Massachusetts Courts.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with Adobe Acrobat, document management systems, comparison software, and Visio.
• Exceptional proofreading, organization, and time management skills.
• Ability to multitask and manage multiple priorities.
• Strong written and verbal communication skills.
• Notary Public certification preferred.

Responsibilities

• Prepare, proofread, and format pleadings, motions, briefs, and discovery documents.
• Assemble and file Rule 9A motion packages in Massachusetts Superior Courts.
• Ensure compliance with Massachusetts court rules and e-filing procedures.
• Conduct legal research using Westlaw, PACER, and state court dockets.
• Manage attorney calendars, court deadlines, and scheduling.
• Coordinate with courts, vendors, process servers, and couriers.
• Organize and maintain electronic and physical case files.
• Prepare materials for trials, hearings, depositions, and court appearances.
• Provide professional communication with clients and third parties.
• Handle administrative functions, including mail processing, phone coverage, and document management.

Skills

Litigation experience

Massachusetts Courts

MS Office

Adobe Acrobat / DM systems / Visio

Proofreading / time management

Multitasking

Written and verbal communication

Notary Public (preferred)

Tools

Westlaw

PACER

Visio

Document management systems

Job description

Schedule: Full-time | Monday-Friday, 9-5

Applicants must be authorized to work in the United States without sponsorship. This position is not eligible for employer-sponsored work authorization now or in the future.

About the Role

The Litigation Legal Assistant provides high-level administrative and litigation support to attorneys, including preparation and filing of briefs, motions, and court materials. This role requires advanced technical skills, strong proofreading ability, and the confidence to independently manage filings with the Massachusetts Superior Courts.

While the practice includes a significant advisory component, the team handles multiple court filings annually and requires someone who can confidently prepare and file Rule 9A motion packages and other litigation materials.

Skills & Qualifications

• 5+ years of litigation experience in a law firm setting
• Direct experience working with Massachusetts Courts
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience with Adobe Acrobat, document management systems, comparison software, and Visio
• Exceptional proofreading, organization, and time management skills
• Ability to multitask and manage multiple priorities
• Strong written and verbal communication skills
• Notary Public certification preferred

Key Job Functions

• Prepare, proofread, and format pleadings, motions, briefs, and discovery documents
• Assemble and file Rule 9A motion packages in Massachusetts Superior Courts
• Ensure compliance with Massachusetts court rules and e-filing procedures
• Conduct legal research using Westlaw, PACER, and state court dockets
• Manage attorney calendars, court deadlines, and scheduling
• Coordinate with courts, vendors, process servers, and couriers
• Organize and maintain electronic and physical case files
• Prepare materials for trials, hearings, depositions, and court appearances
• Provide professional communication with clients and third parties
• Handle administrative functions, including mail processing, phone coverage, and document management

Take the Next Step!

If you are an experienced Litigation Legal Administrative Assistant with strong Massachusetts court filing experience, this is your opportunity to join a respected firm where your skills will be valued and impactful.

JOHN LEONARD is the equal opportunity employer committed to representation, belonging, and accessibility in the workplace. All applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.