Legal Administrative Assistant

JOHNLEONARD; Boston (MA); On-site; USD 75,000 - 90,000; Full time

Job summary

JOHN LEONARD, a national litigation firm in Boston, seeks an experienced Legal Administrative Assistant to provide high-level administrative and litigation support to two busy partners, including a leadership partner, and two associates. This role thrives in a fast-paced law firm environment and requires meticulous attention to deadlines and sensitive legal matters.

The firm is known for its collaborative culture and strong benefits, offering a supportive workplace with social events and a

Qualifications

• High school diploma required.
• 3+ years of experience as a Litigation Administrative Assistant or in a comparable legal support role.
• Experience supporting litigation attorneys in a law firm environment.
• Proficiency with Microsoft Office, including Word, Outlook, PowerPoint, and Excel.
• Experience with LexisNexis/File & Serve Xpress, Odyssey, PACER, ECF, iManage, or comparable systems.
• Knowledge of state and federal court rules and procedures (Massachusetts Superior Court Rule 9A).
• Strong written and verbal communication skills.
• Excellent organization, attention to detail, and time management.
• Ability to prioritize multiple assignments and meet deadlines in a high-volume, fast-paced environment.
• Demonstrated problem-solving skills and ability to work independently and collaboratively.

Responsibilities

• Provide comprehensive administrative and legal support to assigned attorneys and paralegals.
• Prepare, format, proofread, and finalize legal documents, including briefs, pleadings, correspondence, motions, discovery materials, and trial documents.
• Prepare documents and materials for litigation, discovery, and trial proceedings.
• File documents with state and federal courts using electronic filing systems.
• Maintain accurate client files, case records, and electronic documents.
• Manage attorney calendars in Microsoft Outlook, including appointments, deadlines, and court dates.
• Coordinate business travel, reimbursements, mileage, and related administrative tasks.
• Review and update attorney time entries, litigation codes, vendor invoices, check requests, and billing documentation.
• Assist with legal billing, including prebill review and coordination with the Billing Coordinator to ensure accurate client invoices.
• Submit and track conflict checks and other administrative processes.
• Provide professional and responsive client and telephone support.
• Assist attorneys and paralegals with trial preparation and other litigation-related projects.

Skills

Litigation administrative experience

Microsoft Office proficiency

Written and verbal communication

Organization and time management

Prioritize and meet deadlines

Independent and collaborative

Professional demeanor

Attention to detail

Education

High school diploma

Tools

Microsoft Word

Outlook

PowerPoint

Excel

LexisNexis/File & Serve Xpress

Odyssey, PACER, ECF, iManage

Job description

Salary Range: $75K-$90K | Bonus eligible

Required: 3+ years of experience as a Litigation Administrative Assistant or in a comparable legal support role

Applicants must be authorized to work in the United States without sponsorship. This position is not eligible for employer-sponsored work authorization now or in the future.

About the Opportunity

A national litigation firm is seeking an experienced Legal Administrative Assistant to provide high-level administrative and litigation support to two busy partners, including a firm leadership partner, and two associates. This is an excellent opportunity for a detail-oriented legal professional who thrives in a fast-paced law firm environment and can confidently manage competing priorities, deadlines, and sensitive legal matters.

The firm is known for its collaborative culture, long-tenured employees, strong benefits, and commitment to inclusion. Recognized as one of Boston’s Best Places to Work in 2025, the organization offers a supportive workplace with social events, opportunities for connection, and a strong team culture.

Required Qualifications & Skills

• High school diploma
• 3+ years of experience as a Litigation Administrative Assistant or in a comparable legal support role
• Experience supporting litigation attorneys in a law firm environment
• Proficiency with Microsoft Office, including Word, Outlook, PowerPoint, and Excel
• Experience with LexisNexis/File & Serve Xpress, Odyssey, PACER, ECF, iManage, or comparable legal document management and court filing systems
• Knowledge of state and federal court rules and procedures, including Massachusetts Superior Court Rule 9A
• Strong written and verbal communication skills
• Excellent organization, attention to detail, and time management skills
• Ability to prioritize multiple assignments and meet deadlines in a high-volume, fast-paced environment
• Demonstrated problem-solving skills and ability to work independently and collaboratively
• Reliable attendance, punctuality, and consistent follow-through
• Professional approach to working with attorneys, clients, colleagues, courts, and external contacts

Key Job Functions

• Provide comprehensive administrative and legal support to assigned attorneys and paralegals
• Prepare, format, proofread, and finalize legal documents, including briefs, pleadings, correspondence, motions, discovery materials, and trial documents
• Prepare documents and materials for litigation, discovery, and trial proceedings
• File documents with state and federal courts using electronic filing systems
• Maintain accurate client files, case records, and electronic documents
• Manage attorney calendars in Microsoft Outlook, including appointments, deadlines, and court dates
• Coordinate business travel, reimbursements, mileage, and related administrative tasks
• Review and update attorney time entries, litigation codes, vendor invoices, check requests, and billing documentation
• Assist with legal billing, including prebill review and coordination with the Billing Coordinator to ensure accurate client invoices
• Submit and track conflict checks and other administrative processesProvide professional and responsive client and telephone support
• Assist attorneys and paralegals with trial preparation and other litigation-related projects as needed

Founded in 1969, JOHN LEONARD, a woman-owned business, is the premier staffing choice in Boston and beyond. We provide Temporary/Contract, Direct Hire, Temp-to-Hire, and Payroll services as part of our comprehensive service offerings. JOHN LEONARD is an equal opportunity employer committed to representation, belonging, and accessibility in the workplace. All applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.