Litigation Legal Administrative Assistant – Hybrid

Fennemore; Sacramento (CA); Hybrid; USD 72,000 - 87,000; Full time

Benefits offered by this job

Competitive base salary + annual merit

On-the-spot monthly bonus

401(k) with employer match & profit‑sh

Health, dental and vision coverage

Employer-paid group term life

Paid time off and holidays

Wellness program

Employee assistance program

Professional development opportunities

Job summary

Fennemore is seeking a full-time Litigation Legal Administrative Assistant (LAA) for our Sacramento office to support our litigation attorneys. This hybrid role requires in-office presence three to four days weekly, with potential for one to two remote days after training.

You may be asked to work onsite more for trial prep and hands-on support. The ideal candidate enjoys litigation support, thrives in a collaborative team, and helps keep attorneys organized and prepared.

Qualifications

• Bachelor’s degree preferred but not required.
• 5+ years of legal administrative assistant experience with a focus on California litigation.
• Comprehensive understanding of California court rules, state and federal e‑filing procedures, and litigation timelines.
• High standards of confidentiality and professionalism.
• Excellent grammar, spelling, punctuation, and legal formatting skills.
• Proficiency in Microsoft Office, Adobe Acrobat, document management systems (iManage a plus), and billing software (Intapp or similar preferred).
• Strong organizational skills and ability to manage multiple priorities under tight deadlines.
• Excellent written and verbal communication skills.

Responsibilities

• Maintain attorney calendars, coordinate hearings, meetings, calls, depositions, travel, and other scheduling needs.
• Research online court dockets and agency databases to help track case activity, docketing items, deadlines, and other matter-related information.
• Draft, edit, proofread, format, and finalize legal documents, correspondence, pleadings, discovery, motions, and other litigation materials from handwritten notes, verbal direction, templates, and attorney instruction.
• File and serve documents in compliance with applicable local, state, and federal court rules, including electronic filing in state and federal courts.
• Maintain and organize physical and electronic client files, including pleadings, discovery, correspondence, trial preparation materials, case binders, and related documents.
• Coordinate conflicts checks, collect and organize information for new matters, assist with opening new matters, and prepare and send engagement letters.
• Enter attorney time, assist with billing edits, and support monthly billing processes.
• Submit and track attorney reimbursements, vendor payments, and related administrative requests.
• Track attorney continuing legal education requirements and maintain related compliance records.
• Assist with other administrative, litigation support, and practice-management tasks as needed to support attorneys, clients, and the team.

Skills

Legal administration

Calendar management

Communication skills

Attention to detail

Billing support

Education

Bachelor's degree (preferred)

Tools

Microsoft Office

Adobe Acrobat

iManage

Intapp

Job description

Fennemore is seeking a full-time Litigation Legal Administrative Assistant (LAA) for our Sacramento office to support our litigation attorneys. This hybrid role requires in-office presence three to four days weekly, with potential for one to two remote days after training.

You may be asked to work onsite more for trial prep and hands-on support. The ideal candidate enjoys litigation support, thrives in a collaborative team, and helps keep attorneys organized and prepared.