Litigation Legal Administrative Assistant

Nicolaides Fink Thorpe Michaelides Sullivan LLP; San Diego (CA); Hybrid; Full time

Job summary

A leading law firm is seeking a Litigation Legal Administrative Assistant for their San Diego office. This role requires 3-5 years of litigation experience and offers a dynamic work environment with opportunities for a hybrid schedule. Candidates should be proficient in Microsoft Office and demonstrate strong organizational skills. The position also provides competitive pay and benefits.

Benefits

Medical insurance

Vision insurance

401(k) with employer contributions

Dental insurance

Short-term and long-term disability benefits

Qualifications

• 3-5 years of litigation legal assistant experience required.
• Strong organizational skills and detail-oriented.
• Ability to work independently and in a team environment.

Responsibilities

• Download and manage digital files for client matters.
• Coordinate e-filing in state and federal courts.
• Prepare legal documents and assist with expense reports.

Skills

Strong attention to detail

Excellent proofreading skills

Ability to communicate clearly

Strong technology skills

Ability to prioritize multiple assignments

Education

3-5 years of litigation legal assistant experience

Previous experience in a law firm

Tools

Microsoft Office

Adobe Acrobat Pro

NetDocs (Document Management System)

Job description

Litigation Legal Administrative Assistant

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Litigation Legal Administrative Assistant

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Nicolaides Fink Thorpe Michaelides Sullivan LLP provided pay range

This range is provided by Nicolaides Fink Thorpe Michaelides Sullivan LLP. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$36.00/hr - $38.00/hr

Direct message the job poster from Nicolaides Fink Thorpe Michaelides Sullivan LLP

SAN DIEGO OFFICE LITIGATION LEGAL ADMINISTRATIVE ASSISTANT

Nicolaides Fink Thorpe Michaelides Sullivan LLP is seeking a Litigation Legal Administrative Assistant with three to five years of litigation experience to join our growing San Diego office and become an integral part of the firm's administrative and legal support team. This position performs a wide variety of administrative tasks while demonstrating the ability to exercise good judgment, multi-task, and meet deadlines. Please note: This is not a paralegal role.

Ideal candidates are self-starters who can work independently and as part of a team, are highly organized, and detail oriented. Proficiency with Microsoft Word, Outlook, Excel, PowerPoint, and Adobe Acrobat is required.

Initially the new hire will be asked to work in the office Monday through Friday, but once the tasks and responsibilities are learned, a hybrid schedule will be possible. Three days in the office and two days remote. Our office is in the La Jolla neighborhood of San Diego, with available nearby parking facilities.

This is an exceptional opportunity to join a dynamic, stimulating, collaborative, and highly dedicated work environment built on collegiality and respect. The firm provides benefits plans, including medical, dental, vision, life, short-term and long-term disability. Employees are also eligible to enroll in the 401(K) Profit Sharing Plan, which includes employer contributions.

The anticipated salary range for this position is based on a 37.5-hour per week schedule as well as experience; the hourly rate will be $36-38/hour, commensurate with experience, with potential for annual performance-based raises and discretionary bonuses.

Primary Duties and Responsibilities include, but are not limited to:

• Download digital files and save in the appropriate client matter folders in the document management system (NetDocs) and network drives;
• Coordinate e-filing in state and federal court, including gathering exhibits, preparing the Table of Contents and Table of Authorities;
• Prepare legal documents including formatting, proofreading, making revisions and finalizing;
• Save documents in document management system (NetDocs);
• Assist with preparing expense reports for attorneys;
• Maintain printers and copier, including filling with paper, clearing jams and basic troubleshooting;
• Order and maintain office and kitchen supplies;
• Collaborate with Dallas, Chicago, Denver, San Francisco, and Los Angeles Legal Assistants to provide support to attorneys across the firm;
• Perform other duties as assigned.

Knowledge/Skills/Abilities Required:

• Ability to work in the office Monday through Friday initially and then move to hybrid schedule; 3 days in office and 2 days remote;
• Strong technology skills;
• Proficiency in Microsoft Office, and Adobe Acrobat Pro;
• Ability to communicate clearly and concisely, both verbally and in writing;
• Strong attention to detail and excellent proofreading skills;
• Ability to work well in a team environment;
• Ability to prioritize and manage multiple assignments under time pressure;
• Ability to take initiative and follow through on projects;
• Ability to perform at high levels and successfully adapt to changing priorities and working demands.

Education/Experience/Certifications:

• Three to five years of litigation legal assistant experience; and
• Previous experience working in a law firm strongly preferred

Qualified candidates are asked to submit a resume and cover letter summarizing your work history at Nicolaides Legal Administrative Assistant Application.

No phone calls or agencies, please.

Nicolaides Fink Thorpe Michaelides Sullivan LLP is an Equal Opportunity Employer M/F/D/V. We support and encourage workforce diversity. We do not discriminate on the basis of race, color, gender, religion, age, national origin, sexual orientation, or disability in any of our recruitment, hiring, or placement processes.

NOTICE TO LEGAL SEARCH FIRMS: Nicolaides Fink Thorpe Michaelides Sullivan LLP does not accept applications or resumes from placement or search agencies. There are no exceptions to this policy, no contract will be formed, and no placement fee will be paid with respect to any resume submitted to the Firm by an agency. Resumes received by agencies will be immediately discarded.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Legal

• Industries

  Law Practice

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Medical insurance

Vision insurance

401(k)

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