Litigation Legal Administrative Assistant

Swlaw; Portland (OR); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Hybrid work schedule

Competitive benefits package starting

Job summary

Snell & Wilmer in Portland is seeking a Litigation Legal Administrative Assistant to provide high-level administrative support to attorneys in the Litigation Practice Group. The role requires 3–5 years of experience in a legal environment and a solid understanding of Oregon court procedures.

The hours are Monday through Friday with a hybrid schedule after training; responsibilities include managing attorneys’ schedules, drafting and filing documents, and coordinating with clients and witnesses

Qualifications

• 3–5 years of experience as a legal administrative assistant or in a similar role within a litigation environment.
• Comprehensive knowledge of Oregon court procedures, including state, federal, and appellate levels, and e-filing procedures.
• Proficiency in legal terminology, procedures, and documentation.
• Excellent proofreading and editing skills with strong written communication.

Responsibilities

• Administrative Support: manage and maintain attorneys’ schedules, coordinate meetings and travel.
• Document Preparation: draft, proofread, file and organize legal documents with courts and agencies.
• Communication: liaise between clients, attorneys and other parties; handle calls and emails.
• Court and Filing Procedures: ensure timely filing and track deadlines in accordance with court rules.

Skills

Organizational skills

Attention to detail

Discretion

Interpersonal skills

Time management

Multitasking

Team collaboration

Tools

Microsoft Office

Document management systems

Job description

Litigation Legal Administrative Assistant

Job Category: Administrative

Requisition Number: LITIG001876

• Posted : August 8, 2026
• Full-Time
• Hybrid

Locations

Showing 1 location

Portland Office
601 SW 2nd Ave
Suite 2000
Portland, OR 97204, USA

Portland Office
601 SW 2nd Ave
Suite 2000
Portland, OR 97204, USA

For Applicants Residing in California: Snell & Wilmer takes the privacy of the personal information that we collect from you during the employment application process seriously. In compliance with California’s ConsumerProtection Act (“CCPA”), we are providing you with our Privacy Notice for California Residents and our general Privacy Policy. As required by the CCPA, our notice describes the categories of personal information we collect (or may collect) from you as well as our use and disclosure of that personal information. Please review this Notice and our Privacy Policy.By providing your personal information to as part of the recruitment or application process, you consent to the collection, use and disclosure of your personal information by Snell & Wilmer consistent with this Notice.By clicking “consent” or “I accept”, you acknowledge that you read and agree to Snell and Wilmer L.L.P.:Privacy Policy and Privacy Notice for California Residents located at https://www.swlaw.com/legal/privacy-policy.

Litigation Legal Administrative Assistant Details:

Snell & Wilmer currently has an opening for a Legal Administrative Assistant within our Litigation Practice Group in our Portland office. You will provide high-level administrative support to attorneys specializing in litigation. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The ideal candidate will have experience in a legal environment and possess a strong understanding of litigation procedures and documentation.

If you have 3 to 5 years of litigation legal administrative assistant experience within a mid-size law firm supporting several attorneys, apply today and we look forward to speaking with you soon.

The hours for this position are from Monday through Friday, 8:30 a.m. to 5:00 p.m. in the office until trained and then a hybrid schedule.

Position responsibilities include, but are not limited to the following:

• Administrative Support:
  • Manage and maintain attorneys’ schedules, including arranging meetings, appointments, and travel.
  • Prepare and edit correspondence, reports, and presentations.
  • Assist attorneys with case preparation, including organizing and maintaining case files, evidence, and exhibits.
  • Manage calendars and schedule meetings, depositions, and court appearances.
  • Coordinate with clients, witnesses, and experts to arrange interviews, depositions, and other case-related activities.
• Document Preparation:
  • Draft, proofread, and finalize legal documents such as pleadings, motions, discovery requests, and trial briefs.
  • Prepare and file legal documents with courts and administrative agencies, ensuring compliance with procedural rules.
  • Maintain and update case files, ensuring all documentation is accurately filed and easily accessible.
• Communication:
  • Serve as a liaison between clients, attorneys, and other parties involved in litigation.
  • Handle incoming and outgoing correspondence, including phone calls, and emails.
  • Prepare and distribute correspondence, memoranda, and reports.
• Court and Filing Procedures:
  • Prepare and ensure timely filing of legal documents with the court.
  • Monitor and track deadlines to ensure compliance with court rules and procedures.

Experience and Qualifications:

• At least 3 to 5 years of experience as a legal administrative assistant, or in a similar administrative role within a litigation environment.
• Comprehensive knowledge of Oregon court procedures, including state, federal, and appellate levels, with a strong emphasis on e-filing procedures.
• Proficiency in legal terminology, procedures, and documentation.
• Exceptional proofreading and editing skills, with a keen eye for detail in all written communications.
• Proficiency in Microsoft Office applications (Excel, Word, OneNote, and Outlook) and experience with document management systems.
• Demonstrated ability to work independently and within a team, showing reliability and the capacity to juggle multiple tasks effectively.
• Excellent interpersonal skills to develop and maintain effective working relationships with all levels of staff and clients.
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• High level of discretion and confidentiality.

Snell & Wilmer offers a competitive performance-based compensation and a generousbenefits package starting on your first day. The benefits package includes medical, dental, vision, disability, life insurance, 401K/profit sharing, paid holidays, tuition reimbursement and paid time off including vacation time, personal time, and sick time where appropriate. Snell & Wilmer values the principles of Diversity, Inclusion, and Belonging.

We are an Equal Employment Opportunity employer.

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Education

Experience

Licenses & Certifications

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.