Litigation Legal Administrative Assistant

Snell & Wilmer; San Diego (CA); Hybrid; USD 48,000 - 62,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

401K/Profit sharing

Paid holidays and PTO

Job summary

Snell & Wilmer is seeking a Litigation Legal Administrative Assistant for our San Diego office. You will provide high-level administrative support to attorneys specializing in litigation, with a focus on case preparation, document management, and coordinated communication with clients and witnesses.

The role requires a minimum of 3 years in a litigation environment, strong knowledge of California court procedures, and proficiency with Microsoft Office.

Qualifications

• 3 years of litigation administrative assistant experience or similar role.
• Comprehensive knowledge of California court procedures (state, federal, appellate) and e-filing.
• Proficiency in legal terminology, procedures and documentation.
• Excellent proofreading and editing skills with attention to detail in written communications.
• Proficiency with Microsoft Office (Excel, Word, OneNote, Outlook) and document management systems.

Responsibilities

• Manage attorneys' schedules, meetings, appointments, and travel.
• Prepare and edit legal documents, pleadings, motions, and trial briefs.
• Organize and maintain case files, evidence, and exhibits.
• Coordinate with clients, witnesses, and experts for interviews and depositions.
• Ensure timely filing of documents with courts and admin agencies; monitor deadlines.

Skills

Legal terminology

California court procedures

Organizational skills

Discretion & confidentiality

Proofreading & editing

Microsoft Office

Team collaboration

Time management

Tools

Microsoft Office

Job description

For Applicants Residing In California Snell & Wilmer takes the privacy of the personal information that we collect from you during the employment application process seriously. In compliance with California’s Consumer Protection Act ("CCPA"), we are providing you with our Privacy Notice for California Residents and our general Privacy Policy. As required by the CCPA, our notice describes the categories of personal information we collect (or may collect) from you as well as our use and disclosure of that personal information. Please review this Notice and our Privacy Policy. By providing your personal information to as part of the recruitment or application process, you consent to the collection, use and disclosure of your personal information by Snell & Wilmer consistent with this Notice. By clicking “consent” or “I accept”, you acknowledge that you read and agree to Snell and Wilmer L.L.P.: Privacy Policy and Privacy Notice for California Residents located at https://www.swlaw.com/legal/privacy-policy.

Litigation Legal Administrative Assistant Details

Snell & Wilmer currently has an opening for a Legal Administrative Assistant within our Litigation Practice Group in our San Diego office. You will provide high-level administrative support to attorneys specializing in litigation. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The ideal candidate will have experience in a legal environment and possess a strong understanding of litigation procedures and documentation.

If you have 3 years of litigation legal administrative assistant experience within a mid-size law firm supporting several attorneys, apply today and we look forward to speaking with you soon.

The position is scheduled Monday through Friday from 8:30 a.m. to 5:00 p.m., in the office. After three to six months, and based on supervisor discretion, there may be an opportunity to move to a hybrid schedule.

Position responsibilities include, but are not limited to the following:

• Administrative Support:
  • Manage and maintain attorneys’ schedules, including arranging meetings, appointments, and travel.
  • Prepare and edit correspondence, reports, and presentations.
  • Assist attorneys with case preparation, including organizing and maintaining case files, evidence, and exhibits.
  • Manage calendars and schedule meetings, depositions, and court appearances.
  • Coordinate with clients, witnesses, and experts to arrange interviews, depositions, and other case-related activities.
• Document Preparation:
  • Draft, proofread, and finalize legal documents such as pleadings, motions, discovery requests, and trial briefs.
  • Prepare and file legal documents with courts and administrative agencies, ensuring compliance with procedural rules.
  • Maintain and update case files, ensuring all documentation is accurately filed and easily accessible.
• Communication:
  • Serve as a liaison between clients, attorneys, and other parties involved in litigation.
  • Handle incoming and outgoing correspondence, including phone calls, and emails.
  • Prepare and distribute correspondence, memoranda, and reports.
• Court and Filing Procedures:
  • Prepare and ensure timely filing of legal documents with the court.
  • Monitor and track deadlines to ensure compliance with court rules and procedures.

Experience And Qualifications

• At least 3 years of experience as a legal administrative assistant, or in a similar administrative role within a litigation environment.
• Comprehensive knowledge of California court procedures, including state, federal, and appellate levels, with a strong emphasis on e-filing procedures.
• Proficiency in legal terminology, procedures, and documentation.
• Exceptional proofreading and editing skills, with a keen eye for detail in all written communications.
• Proficiency in Microsoft Office applications (Excel, Word, OneNote, and Outlook) and experience with document management systems.
• Demonstrated ability to work independently and within a team, showing reliability and the capacity to juggle multiple tasks effectively.
• Excellent interpersonal skills to develop and maintain effective working relationships with all levels of staff and clients.
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• High level of discretion and confidentiality.

The pay range for this position is $35.00 to $45.00 per hour depending on years of experience.

Snell & Wilmer offers a competitive performance-based compensation and a generous benefits package starting on your first day. The benefits package includes medical, dental, vision, disability, life insurance, 401K/profit sharing, paid holidays, tuition reimbursement and paid time off including vacation time, personal time, and sick time where appropriate.

Snell & Wilmer values the principles of Diversity, Inclusion, and Belonging.

Snell & Wilmer is an Equal Employment Opportunity employer.