Litigation Legal Administrative Assistant

Snell & Wilmer; Costa Mesa (CA); On-site; USD 52,348 - 64,747; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k)/profit sharing

Tuition reimbursement

Paid holidays and vacation time

Job summary

Snell & Wilmer seeks a Legal Administrative Assistant for their Litigation Practice Group in Costa Mesa, California. This role involves providing high-level administrative support to attorneys, managing schedules, and preparing legal documents. Candidates should have at least 5 years of experience in a legal setting, knowledge of California court procedures, and exceptional organizational skills.

The pay range is $38.00 to $47.00 per hour based on experience. The firm offers a competitive benefits package that includes medical, dental, vision, and paid time off. Snell & Wilmer is an Equal Employment Opportunity employer.

Qualifications

• Minimum 5 years of experience as a legal administrative assistant in a litigation environment.
• Knowledge of California court procedures including e-filing.
• Strong proofreading and editing skills.

Responsibilities

• Manage schedules and arrange meetings for attorneys.
• Draft and prepare legal documents such as pleadings and motions.
• Serve as a liaison between clients and attorneys.
• Prepare and ensure timely filing of legal documents.

Skills

Legal terminology proficiency

Attention to detail

Organizational skills

Interpersonal skills

Time-management skills

Ability to juggle multiple tasks

Discretion and confidentiality

Tools

Microsoft Office (Excel, Word, Outlook, OneNote)

Document management systems

Job description

Litigation Legal Administrative Assistant Details

Put your administrative and organizational skills to work at Snell & Wilmer, one of the largest and most prestigious law firms in the Western United States. We currently have an opening for Legal Administrative Assistant within the Litigation Practice Group in our Orange County office.

Litigation Legal Administration Assistant provides high-level administrative support to attorneys specializing in litigation. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The ideal candidate will have experience in a legal environment and possess a strong understanding of litigation procedures and documentation.

The hours are Monday through Friday from 8:30 a.m. to 5:00 p.m. in the office.

Responsibilities

• Administrative Support
  • Manage and maintain attorneys’ schedules, including arranging meetings, appointments, and travel.
  • Prepare and edit correspondence, reports, and presentations.
  • Assist attorneys with case preparation, including organizing and maintaining case files, evidence, and exhibits.
  • Manage calendars and schedule meetings, depositions, and court appearances.
  • Coordinate with clients, witnesses, and experts to arrange interviews, depositions, and other case-related activities.
• Document Preparation
  • Draft, proofread, and finalize legal documents such as pleadings, motions, discovery requests, and trial briefs.
  • Prepare and file legal documents with courts and administrative agencies, ensuring compliance with procedural rules.
  • Maintain and update case files, ensuring all documentation is accurately filed and easily accessible.
• Communication
  • Serve as a liaison between clients, attorneys, and other parties involved in litigation.
  • Handle incoming and outgoing correspondence, including phone calls, emails, and faxes.
  • Prepare and distribute correspondence, memoranda, and reports.
• Court and Filing Procedures
  • Prepare and ensure timely filing of legal documents with the court.
  • Monitor and track deadlines to ensure compliance with court rules and procedures.

Experience and Qualifications

• At least 5 years of experience as a legal administrative assistant, or in a similar administrative role within a litigation environment.
• Comprehensive knowledge of California court procedures, including state, federal, and appellate levels, with a strong emphasis on e-filing procedures.
• Proficiency in legal terminology, procedures, and documentation.
• Exceptional proofreading and editing skills, with a keen eye for detail in all written communications.
• Proficiency in Microsoft Office applications (Excel, Word, OneNote, and Outlook) and experience with document management systems.
• Demonstrated ability to work independently and within a team, showing reliability and the capacity to juggle multiple tasks effectively.
• Excellent interpersonal skills to develop and maintain effective working relationships with all levels of staff and clients.
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• High level of discretion and confidentiality.

The pay range for this position is $38.00 to $47.00 per hour depending on years of experience.

Snell & Wilmer offers a competitive performance-based compensation and a generous benefits package starting on your first day. The benefits package includes medical, dental, vision, disability, life insurance, 401(k)/profit sharing, paid holidays, tuition reimbursement and paid time off including vacation time, personal time, and sick time where appropriate. Snell & Wilmer values the principles of Diversity, Inclusion, and Belonging.

Snell & Wilmer is an Equal Employment Opportunity employer.