Litigation Legal Admin – Hybrid (Salt Lake City)

Ballard Spahr LLP; Utah; Hybrid; USD 55,000 - 75,000; Full time

Job summary

Ballard Spahr LLP in Salt Lake City is seeking an experienced Legal Administrative Assistant for our Litigation team. The role supports civil and corporate business litigation, maintains case files, prepares pleadings, and files documents with state and federal courts.

The ideal candidate brings 5–10 years of relevant experience, proficiency with Microsoft Office, familiarity with time and billing systems, and a proven ability to manage competing priorities with minimal supervision in a

Qualifications

• 5–10 years of civil and corporate business litigation experience in a law firm or comparable professional services environment.
• Ability to think and work proactively and independently with minimal supervision.
• Experience preparing and e-filing documents in state and federal courts.
• High degree of proficiency with Microsoft Office, including Word, Excel, and Outlook.

Responsibilities

• Maintain and process case information through final disposition.
• Create and manage electronic files and prepare correspondence, memoranda, pleadings, and other complex legal documents.
• Prepare documents for state and federal court filings and electronically file documents in various state and federal courts.
• Maintain attorney calendars, schedules, and contact information.
• Support new client intake and related administrative processes.
• Provide exceptional internal and external client service while managing multiple priorities.
• Prepare and process time entries, coordinate billing activities, arrange travel, and manage expense reimbursements.

Skills

Civil litigation experience

Corporate litigation

Microsoft Office

Time & billing systems

Document management

Communication skills

Tools

Microsoft Word

Excel

Outlook

Document management systems

Job description

Ballard Spahr LLP in Salt Lake City is seeking an experienced Legal Administrative Assistant for our Litigation team. The role supports civil and corporate business litigation, maintains case files, prepares pleadings, and files documents with state and federal courts.

The ideal candidate brings 5–10 years of relevant experience, proficiency with Microsoft Office, familiarity with time and billing systems, and a proven ability to manage competing priorities with minimal supervision in a