Legal Administrative Assistant

Ballard Spahr LLP; United States; Hybrid; USD 75,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Paid time off

Sick leave

Employee assistance program

Job summary

Ballard Spahr LLP in Seattle is seeking an experienced Legal Administrative Assistant to support litigators in a hybrid role requiring three days in the Seattle office. The role emphasizes independent judgment, strong client service, and efficient handling of complex documents and calendars.

The position requires at least 5 years of litigation experience, proficiency with MS Office, and familiarity with document management and time/billing systems.

Qualifications

• Minimum of 5 years of litigation experience required.
• Experience preparing and filing documents in state and federal courts.
• Proficiency with MS Office.
• Experience with a document management system and time & billing systems is a plus.
• Strong judgement, ability to work independently with minimal supervision and manage confidential information.
• Strong organizational skills with the ability to prioritize multiple demands while maintaining accuracy and attention to detail.

Responsibilities

• Maintain and process case information through final disposition.
• Create and manage electronic files and prepare correspondence, memoranda, pleadings, and other complex legal documents.
• Prepare documents for state and federal court filings and electronically file documents in various state and federal courts.
• Maintain attorney calendars, schedules, and contact information.
• Support new client intake and related administrative processes.
• Provide exceptional internal and external client service while managing multiple priorities.
• Prepare and process time entries, coordinate billing activities, arrange travel, and manage expense reimbursements.

Tools

MS Office Suite

Document management system

Time & billing systems

Job description

Department: Litigation

About Us:

Ballard Spahr, which recently combined with Lane Powell PC, is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.

Ballard Spahr has an excellent opportunity for an experienced Legal Administrative Assistant with demonstrated litigation and administrative skills to support attorneys and clients in our Seattle office. The selected individual will assume responsibility with minimal supervision, exercise initiative and sound judgment within their assigned authority, and champion collaboration with attorneys, colleagues, and clients. This position requires a proactive professional who can anticipate needs, manage competing priorities, and deliver exceptional client service in a fast-paced legal environment.

This hybrid position offers a work schedule of 3 days a week in the Seattle office.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.
• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.
• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.
• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

• Maintain and process case information through final disposition.
• Create and manage electronic files and prepare correspondence, memoranda, pleadings, and other complex legal documents.
• Prepare documents for state and federal court filings and electronically file documents in various state and federal courts.
• Maintain attorney calendars, schedules, and contact information.
• Support new client intake and related administrative processes.
• Provide exceptional internal and external client service while managing multiple priorities.
• Prepare and process time entries, coordinate billing activities, arrange travel, and manage expense reimbursements.

What We’re Looking For:

• Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.
• Communication: Strong verbal and written communication abilities.
• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.
• Judgement and Problem-Solving Skills: Thinks strategically, giving careful attention to detail.

A minimum of 5 years of litigation experience required. Experience preparing and filing documents in state and federal courts. A high level of proficiency with MS Office. Experience with a document management system and time and billings systems is a plus. Ability to demonstrate and exercise sound judgement, work independently with minimal supervision and manage confidential information. Strong organization skills and the ability to prioritize competing demands while maintaining accuracy and attention to detail.

The salary range for this position is from $75,000 - $85,000, which reflects the Firm’s good faith and reasonable estimate of compensation at the time of posting. Actual pay will depend on several factors such as the candidate’s experience and qualifications.

For eligible employees Ballard Spahr offers medical, dental, vision, and life insurance, health savings accounts, flexible spending accounts, short and long-term disability, a 401(k)-retirement savings plan, paid time off, sick leave, paid holidays and an employee assistance program. A detailed summary of available benefits can be found here on our Careers website.

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.

Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

The firm is not accepting resumes from search firms for this position.