Legal Administrative Assistant

Ballard Spahr LLP; Utah; Hybrid; USD 55,000 - 75,000; Full time

Job summary

Ballard Spahr LLP in Salt Lake City is seeking an experienced Legal Administrative Assistant for our Litigation team. The role supports civil and corporate business litigation, maintains case files, prepares pleadings, and files documents with state and federal courts.

The ideal candidate brings 5–10 years of relevant experience, proficiency with Microsoft Office, familiarity with time and billing systems, and a proven ability to manage competing priorities with minimal supervision in a

Qualifications

• 5–10 years of civil and corporate business litigation experience in a law firm or comparable professional services environment.
• Ability to think and work proactively and independently with minimal supervision.
• Experience preparing and e-filing documents in state and federal courts.
• High degree of proficiency with Microsoft Office, including Word, Excel, and Outlook.

Responsibilities

• Maintain and process case information through final disposition.
• Create and manage electronic files and prepare correspondence, memoranda, pleadings, and other complex legal documents.
• Prepare documents for state and federal court filings and electronically file documents in various state and federal courts.
• Maintain attorney calendars, schedules, and contact information.
• Support new client intake and related administrative processes.
• Provide exceptional internal and external client service while managing multiple priorities.
• Prepare and process time entries, coordinate billing activities, arrange travel, and manage expense reimbursements.

Skills

Civil litigation experience

Corporate litigation

Microsoft Office

Time & billing systems

Document management

Communication skills

Tools

Microsoft Word

Excel

Outlook

Document management systems

Job description

Department: Litigation

About Us:

Ballard Spahr is a renowned national law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, friends, and strong leadership that provides support and encouragement for career growth.

Ballard Spahr has an excellent opportunity for an experienced Legal Administrative Assistant with demonstrated experience in civil litigation and corporate business litigation. The selected individual will assume responsibility with minimal supervision, exercise initiative and sound judgment within their assigned authority, and champion collaboration with attorneys, colleagues, and clients in real estate, construction and consumer finance litigation. This position requires a proactive professional who can anticipate needs, manage competing priorities, and deliver exceptional client service in a fast-paced legal environment.

This hybrid position offers a work schedule of 3 days a week in the Salt Lake City office.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.

• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.
• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As a Legal Administrative Assistant within our Litigation team, you will:

• Maintain and process case information through final disposition.
• Create and manage electronic files and prepare correspondence, memoranda, pleadings, and other complex legal documents.
• Prepare documents for state and federal court filings and electronically file documents in various state and federal courts.
• Maintain attorney calendars, schedules, and contact information.
• Support new client intake and related administrative processes.
• Provide exceptional internal and external client service while managing multiple priorities.
• Prepare and process time entries, coordinate billing activities, arrange travel, and manage expense reimbursements.

What We’re Looking For:

• Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.

• Communication: Strong verbal and written communication abilities.

• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

• Collaboration: Ability to work cooperatively and effectively within a team environment.

Required Experience:

• Minimum of 5 - 10 years of civil and corporate business litigation experience in a law firm or comparable professional services environment.

• Ability to think and work proactively and independently with minimal supervision.

• Experience preparing and e-filing documents in state and federal courts.

• High degree of proficiency with Microsoft Office, including Word, Excel, and Outlook.

• Experience with document management systems and time and billing systems preferred.

• Demonstrated ability to exercise sound judgment, work independently with minimal supervision, and manage confidential information.

• Strong organizational skills and the ability to prioritize competing demands while maintaining accuracy and attention to detail.

Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm’s website.

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.

Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

The firm is not accepting resumes from search firms for this position.