Litigation & Executive Assistant

W3Global; Orlando (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

AD&D insurance

Paid time off

Retirement plan

Job summary

W3Global seeks a highly organized Legal & Executive Personal Assistant to support a Partner in a fast-paced legal environment. You will manage professional and personal calendars, coordinate travel, and handle executive tasks with discretion.

The ideal candidate has strong communication skills, is tech-savvy, and comfortable learning new AI tools to streamline workflows and improve productivity.

Qualifications

• Must be highly organized and dependable in a fast-paced legal environment.
• Excellent written and verbal communication skills.
• Ability to anticipate needs and manage multiple priorities with discretion.

Responsibilities

• Manage and coordinate Partner's professional and personal calendar, travel, hearings, and commitments.
• Monitor emails, identify important items, and follow up on deadlines and actions.
• Assist with basic legal administrative tasks, including filing documents with courts and tracking deadlines.
• Coordinate with attorneys, courts, clients, vendors, and other contacts as needed.
• Handle travel arrangements, reservations, and other executive administrative needs.
• Assist with personal administrative matters, including bill payments and household services.

Skills

Organized

Detail-oriented

Dependable

Strong communication

Proactive

Tech-savvy

AI tool familiarity

Independent worker

Tools

Microsoft Office

Outlook

OneNote

Microsoft Copilot

Job description

We are seeking a highly organized, proactive, and trustworthy Legal & Executive Personal Assistant to provide professional and personal support to a Partner in a fast-paced legal environment.

This role is ideal for someone who enjoys variety and can confidently manage administrative responsibilities, executive support, personal tasks, and basic legal-related duties. The successful candidate will be highly dependable, discreet, resourceful, and comfortable taking ownership of day-to-day priorities.

Key Responsibilities

• Manage and coordinate the Partner's professional and personal calendar, appointments, meetings, travel, hearings, and commitments.
• Monitor emails and communications, identify important items, and follow up on action items and deadlines.
• Assist with basic legal administrative tasks, including filing documents with courts, tracking deadlines, and maintaining case-related records.
• Coordinate with attorneys, courts, clients, vendors, accountants, insurance professionals, and other contacts as needed.
• Handle travel arrangements, scheduling, reservations, and other executive administrative needs.
• Assist with personal administrative matters, including bill payment, tracking personal emails, insurance-related matters, household services, and other personal tasks.
• Maintain organized electronic records and information using Microsoft Office, Outlook, OneNote, and related systems.
• Assist with professional licensing, memberships, continuing education, and other administrative requirements.
• Anticipate the Partner's upcoming needs, identify potential issues, and take action before they become problems.
• Look for opportunities to improve workflows, simplify processes, and increase productivity through technology and AI tools.
• Handle confidential professional, financial, legal, and personal information with discretion.

Skills & Qualifications

• Highly organized, detail-oriented, and dependable.
• Strong written and verbal communication skills.
• Proactive, resourceful, and able to anticipate needs.
• Comfortable managing multiple priorities and deadlines.
• Strong follow-through and attention to detail.
• Discreet and trustworthy when handling confidential information.
• Comfortable working independently and taking ownership of responsibilities.
• Proficient with Microsoft Office, Outlook, and OneNote.
• Strong familiarity with AI tools such as Microsoft Copilot or similar platforms is a strong plus.
• Ability to learn and use new technology to improve efficiency and productivity.
• Familiarity with legal terminology, courts, and basic legal procedures is preferred.
• Experience as an Executive Assistant, Legal Assistant, Personal Assistant, Administrative Assistant, or similar role is preferred.

Ideal Candidate

The ideal candidate is not a full-fledged paralegal. This position is better suited for someone with strong executive or administrative support experience who is comfortable handling basic legal tasks, along with professional and personal administrative responsibilities.

A candidate who is technology-savvy and experienced with AI tools will be highly valued, particularly someone who can identify ways to automate, streamline, and improve existing processes.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• AD&D insurance
• Paid time off
• Retirement plan