Litigation Docketing Specialist

Saul Ewing LLP; New York (NY); Hybrid; USD 85,000 - 105,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

Saul Ewing LLP seeks a Litigation Docketing Specialist to update and maintain the firm’s docket using rules-based software, ensuring timely and accurate processing. You will report to the Senior Docketing Manager and back up docketing firm-wide as needed.

The role requires collaboration with attorneys and staff, meticulous attention to deadlines, and strong analytical skills in a fast-paced environment. Hybrid work arrangements are available, with residence within commuting distance to an office.

Qualifications

• Bachelor’s degree or paralegal certificate preferred; extensive docketing experience considered in place of education.
• Minimum of five years of litigation docketing experience required; law firm or in-house experience preferred.

Responsibilities

• Collaborate in the docketing process by monitoring docketing inboxes and coordinating with case teams.
• Calculate critical dates and deadlines; review and analyze docketing requests and documents.
• Research dates to supplement automated calculations and update docket entries.
• Maintain and generate docket reports; ensure quality control.
• Stay current with federal, state, and local rules and civil procedure.

Skills

Excellent English

Interpersonal skills

Time management

Attention to detail

Docketing software

MS Office

Education

Bachelor’s degree or paralegal certificate

Tools

Milana

CompuLaw

CourtAlert

Job description

JOB TITLE: Litigation Docketing Specialist

OFFICE LOCATION: Open

DEPARTMENT: Litigation

REPORTS TO: Senior Docketing Manager

FLSA STATUS: Full time/Non-Exempt

JOB SUMMARY: The Litigation Docketing Specialist will perform all phases of updating and maintaining the Firm’s litigation docket and will ensure that docketed events are timely and accurately processed, using rules-based docketing software, and complying with risk management guidelines. This position will report directly to the Senior Docketing Manager. The Litigation Docketing Specialist will be responsible for the offices to which they are assigned and will provide backup coverage as needed firm wide.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Collaborate in the docketing process by monitoring assigned docketing inboxes for receipt of docketing requests and coordinating with case team members as needed;
• Review and analyze docketing requests and associated documents and accurately calculate critical dates and related deadlines;
• Research dates when needed to supplement automated calculations;
• Update existing docket entries and review work product to ensure quality control;
• Generate and distribute various Docket Reports including customized reports;
• Maintain current knowledge of Federal, State and local rules and civil procedure, including California jurisdictions;
• Provide continuing information and support to attorneys and support staff regarding docketing policies and docketing process;
• Collaborate with attorneys, paralegals, and practice assistants to analyze scheduling and deadlines, navigate ambiguous situations, and ask and answer questions;
• Work independently as well as with centralized docketing team members;
• Effectively engage in virtual meetings and training sessions; and
• Maintain confidentiality and discretion.

KNOWLEDGE OR SKILLS REQUIRED

• Exceptional command of the English language, and highly developed interpersonal skills, with ability to interact professionally with all levels of firm personnel, in a hybrid environment;
• Ability to work in a demanding fast-paced environment and strong time management skills;
• Experience using rules-based docketing software such as Milana, CompuLaw or CourtAlert;
• Working knowledge of Microsoft products;
• Positive service-oriented disposition and capacity to cultivate strong relationships;
• Strong attention to detail;
• Self-starter with high-level initiative;
• Excellent reading comprehension, analytical skills and critical thinking;
• Sound judgment, ability to shift priorities, excellent planning and troubleshooting skills;
• Participate in professional organizations with a focus on docketing industry trends, innovation, educational sessions and peer networking.

EDUCATIONAL AND EXPERIENCE REQUIREMENTS

• Bachelor’s degree and/or paralegal certificate preferred (extensive docketing experience will be considered in place of educational preferences);
• Minimum of five years of litigation docketing experience;
• Law firm or in-house legal department experience.

ADDITIONAL INFORMATION

• Individual in this position will provide additional assistance and support as directed by their Manager.
• This job description is subject to change at any time.

PHYSICAL DEMANDS

• Must be able to remain in a stationary position for long periods of time (working at a computer).
• Repetitive movement (i.e. heavy computer/keyboard use).
• May require occasional light lifting (files, copy paper, etc.).

SALARY

Hourly COMPENSATION: The pay for this position will be determined based on relevant skills, experience, education, external market data, internal equity, and other job-related factors. The anticipated pay range for this role is between $85,000 - $105,000 annually. Saul Ewing follows a hybrid work schedule. Candidates must reside within a reasonable commuting distance of one of our office locations.