Litigation Docket Specialist

Troutman Pepper Locke LLP; Portland (OR); Hybrid; USD 90,000 - 110,000; Full time

Job summary

Troutman Pepper Locke LLP is seeking a Litigation Docketing Specialist to manage calendar creation from court documents and deadlines, ensuring accuracy and compliance across jurisdictions. The role supports attorneys and staff, maintaining docket integrity and timely reporting.

The ideal candidate has at least three years of docketing experience, familiarity with rules-based calendar software, and the ability to work in a remote, hybrid, or in-office setting.

Qualifications

• Bachelor’s degree, paralegal certificate or equivalent required.
• Minimum of three years of docketing experience.
• Experience calculating deadlines for state, federal and appellate courts.
• Experience with Milana, Compulaw or e-Dockets preferred.

Responsibilities

• Review and analyze docketing requests and accurately calculate critical dates and deadlines.
• Learn and demonstrate knowledge of court rules and procedures in several jurisdictions; monitor updates.
• Research dates when needed to supplement automated calculations.
• Update existing docket entries and review work product for quality control.
• Generate and distribute docket reports upon request.
• Proofread and review calendar entries for accuracy.
• Collaborate with the Litigation Docket Manager to communicate policies and address issues.
• Monitor docketing inboxes and coordinate with case team members.
• Provide information and support to attorneys regarding docketing policies.
• Maintain knowledge of Federal, State and local rules and civil procedure.

Skills

Attention to detail

Independent worker

Effective communication

Time management

Education

Bachelor’s degree or paralegal certificate

Paralegal certification preferred

Tools

Milana

Compulaw

e-Dockets

Job description

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

The Litigation Docketing Specialist performs litigation docketing via docketing software to generate calendars from court documents, correspondence, rules and statutes, and research dates when necessary to supplement automated information. The Litigation Docketing Specialist shares the responsibility for the integrity and functionality of the firm’s systems through accurate entry of vital client and case information into the firm’s docketing system.

Essential Duties And Responsibilities

• Review and analyze docketing requests and associated documents and accurately calculate critical dates and related deadlines.
• Learn and demonstrate knowledge of court rules and procedures in several jurisdictions; ensure continual monitoring of updates of court rules and procedures..
• Research dates when needed to supplement automated calculations.
• Update existing docket entries and review work product to ensure quality control.
• Generate and distribute general various Docket and customized reports upon request.
• Proofread and review calendar entries to ensure accuracy.
• Work with Litigation Docket Manager to communicate docketing policies and procedures to support staff and lawyers in assigned offices and work with such individuals as necessary to address any associated problems or concerns.
• Collaborate in the docketing process by monitoring assigned docketing inboxes for receipt of docketing requests and coordinating with case team members as needed.
• Provide continuing information and support to attorneys and support staff regarding docketing policies and docketing process.
• Maintain current knowledge of Federal, State and local rules and civil procedure.

Knowledge, Skills, And Abilities

• Service oriented individual with an understanding of the environment and enthusiasm for the challenges of providing complex services in a law firm setting.
• Wide-ranging familiarity of litigation processes, court rules, and procedures.
• Ability to research, analyze and summarize issues in writing. Must possess skills to support analysis and summary of findings.
• Ability to define problems, collect data, establish facts, draw valid conclusions, and make sound judgments.
• Ability to work independently in a high volume, fast-paced environment, and sort priorities with minimum level of supervision while still meeting deadlines and business objectives.
• Keen sense of urgency to requests from attorneys, clients, or other team members.
• Ability to self-manage and work independently in a remote, hybrid, or in-office setting.
• Effective oral and written communication skills.

Education And/or Experience

• Bachelor’s degree, paralegal certificate or experience/education equivalent required.
• Minimum of three (3) years of experience in docketing.
• Experience computing deadlines for state, federal and appellate courts and in various agencies across jurisdictions.
• Experience with rules-based calendar software like Milana, Compulaw, or e-Dockets preferred.

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.

This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at [e-mail].

Equal Employment Opportunity

Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.

Compensation is dependent on several factors, such as position, location, market, education, training, and/or experience.

Hiring Salary Range

$90,000.00 - $110,000.00