Litigation Docketing & Filing Coordinator

Sills Cummis & Gross P.C.; New York (NY); Hybrid; USD 90,000 - 112,000; Full time

Benefits offered by this job

Life Insurance

Short-term and long-term disability

401K

18 days PTO/year; 25 days after 5 yrs

Health Savings and Flexible Spending

Wellness – Gym reimbursement

Employee Assistance Program

Pet Insurance

Job summary

Sills Cummis & Gross P.C. is a full-service commercial law firm with offices in New Jersey, New York, and Florida. The Assistant Managing Clerk supports its litigation practice by maintaining the docketing and calendaring system, coordinating court filings, and ensuring deadlines are met.

This hybrid role reports to the Managing Clerk in the New York office. The candidate will review filings, manage the docket, and assist with day-to-day operations while collaborating with attorneys and staff.

Qualifications

• Bachelor's degree required.
• Minimum of 3 years of litigation docketing or managing clerk experience.
• Experience with docketing and calendaring systems, including CourtAlert, CompuLaw, or similar platforms.
• Proficiency with PACER, NYSCEF, eTrack, eCourts, and other court databases.
• Strong knowledge of the CPLR and Federal Rules of Civil Procedure (FRCP).
• Excellent organizational, communication, and problem-solving skills.
• Strong attention to detail and ability to manage multiple priorities.
• Flexibility to work additional hours as needed to meet filing deadlines.
• Notary Public certification preferred.

Responsibilities

• Review court filings, pleadings, orders, and other documents to identify and calculate deadlines per court rules.
• Maintain and ensure accuracy of the docketing and calendaring system.
• Verify filings for compliance with filing requirements.
• Electronically file documents in federal and state courts; coordinate manual filings when necessary.
• Conduct docket searches and provide research support to attorneys.

Skills

Docketing knowledge

Court rule knowledge

Organizational skills

Communication skills

Problem-solving

Time management

Notary (preferred)

Education

Bachelor's degree

Tools

CourtAlert

CompuLaw

PACER

NYSCEF

eTrack

eCourts

Job description

Sills Cummis & Gross P.C. is a full-service commercial law firm with offices in New Jersey, New York, and Florida. The Assistant Managing Clerk supports its litigation practice by maintaining the docketing and calendaring system, coordinating court filings, and ensuring deadlines are met.

This hybrid role reports to the Managing Clerk in the New York office. The candidate will review filings, manage the docket, and assist with day-to-day operations while collaborating with attorneys and staff.