Litigation Docketing & Calendaring Specialist

ADP, Inc.; Los Angeles (CA); On-site; USD 44,000 - 55,000; Full time

Benefits offered by this job

Paid time off

Sick leave

401(k) retirement plan with employer/m

Job summary

J&Y Law in Century City, CA seeks an experienced Litigation Docketing & Calendaring Specialist to manage calendars, deadlines, and related administrative duties for California litigation matters. You will coordinate with attorneys, track hearings, and ensure compliance with court rules.

The role includes limited administrative support for Compromise of Minor’s Claims matters and requires strong organization, communication, and attention to detail in a fast-paced environment.

Qualifications

• 3–4 years of litigation docketing and calendaring experience, preferably in California civil litigation.
• Strong knowledge of California state court rules and deadline calculations.
• Experience managing multiple active litigation matters and competing deadlines.
• Familiarity with Los Angeles Superior Court procedures and electronic filing systems.
• Proficiency in Microsoft Outlook, Word, Excel, and legal case management tools.
• Exceptional attention to detail, organization, communication, and independent judgment.

Responsibilities

• Maintain the firm’s centralized litigation calendar, including hearings, trials, depositions, mediations, and filing deadlines.
• Calculate and track discovery, motion, hearing, trial, and other deadlines under California procedural and court rules.
• Review court orders, minute orders, notices, and filings to identify and calendar deadlines.
• Monitor statutes of limitations and other critical case deadlines, escalating concerns promptly.
• Coordinate with attorneys and paralegals to verify scheduling and changes.
• Perform routine calendar audits and quality-control reviews.
• Monitor electronic court notifications and maintain accurate records in Litify and other firm systems.

Skills

Litigation docketing

Calendaring

California court rules

Multitasking

Outlook

Word

Excel

Legal case management tools

Attention to detail

Communication

Tools

Litify

CompuLaw

PACER

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive Full Time Century City, CA, US

3 days ago Requisition ID: 1218

Salary Range: $32.00 To $40.00 Hourly

J&Y Law is a growing plaintiff-side litigation firm specializing in personal injury, elder abuse and neglect, and wrongful death. Our team is dedicated to achieving outstanding results for clients while maintaining high standards of professionalism, accountability, and collaboration.

Position Overview

We are seeking an experienced Litigation Docketing & Calendaring Specialist to oversee accurate litigation calendars, track critical court deadlines, and coordinate with attorneys and legal staff to ensure compliance with California court rules. The position also provides limited administrative support with Compromise of Minor’s Claims matters.

• Maintain the firm’s centralized litigation calendar, including hearings, trials, depositions, mediations, and filing deadlines.
• Calculate and track discovery, motion, hearing, trial, and other deadlines under California procedural and court rules.
• Review court orders, minute orders, notices, and filings to identify and calendar deadlines.
• Monitor statutes of limitations and other critical case deadlines, escalating concerns promptly.
• Coordinate with attorneys and paralegals to verify scheduling and changes.
• Perform routine calendar audits and quality-control reviews.
• Monitor electronic court notifications and maintain accurate records in Litify and other firm systems.

Compromise of Minor’s Claims Support

• Assist with organizing petitions, proposed orders, settlement documents, and supporting exhibits under attorney supervision.
• Coordinate court hearing schedules and track associated filing and approval deadlines.
• Provide administrative follow-up and maintain organized matter records.

Litigation Team Coordination

• Communicate upcoming deadlines to attorneys and litigation teams.
• Assist with court-related scheduling, document organization, and workflow improvements.
• Protect confidential information and maintain reliable case records.
• File Complaints, any case-specific Pleadings and coordinate appearance attorneys for any required Court Hearings

Required Qualifications

• 3–4 years of litigation docketing and calendaring experience, preferably in California civil litigation.
• Strong knowledge of California state court rules and deadline calculations.
• Experience managing multiple active litigation matters and competing deadlines.
• Familiarity with Los Angeles Superior Court procedures and electronic filing systems.
• Proficiency in Microsoft Outlook, Word, Excel, and legal case management tools.
• Exceptional attention to detail, organization, communication, and independent judgment.

Preferred Qualifications

• Plaintiff-side personal injury litigation experience.
• Experience with Litify, CompuLaw, or comparable docketing software.
• Familiarity with federal court calendaring and PACER.
• Exposure to Compromise of Minor’s Claims procedures.

Hourly pay: $32.00–$40.Actual pay will depend on relevant experience, technical skills, and qualifications. Eligible employees receive benefits in accordance with firm policies, including paid time off, sick leave, and a 401(k)-retirement plan with employer matching subject to plan terms.

Why Join J&Y Law?

Your work matters. Accurate calendaring protects our clients and supports successful litigation outcomes. Join a growing team that values high standards, accountability, collaboration, and professional development.