Litigation Coordinator - State National

markelcorp; Bedford (TX); On-site; USD 40,000 - 65,000; Full time

Job summary

Markel Corporation in Bedford, TX is seeking a detail-oriented Litigation Coordinator to join our on-site team. You'll handle legal and claims-related documents, manage mail intake, scanning, and indexing, and support the workflow across departments.

This role requires precision, strong communication, and the ability to work independently in a fast-paced environment with strict deadlines.

Qualifications

• Ability to work independently and meet deadlines.
• Proficiency with computer systems and ability to learn multiple systems.
• Adaptability to a high-volume environment.
• Intermediate proficiency in Outlook, Excel and Word.
• Strong written and oral communication skills.
• Excellent organization and time-management abilities.

Responsibilities

• Receive, open, sort, date-stamp, count, and prepare incoming mail for processing.
• Sort documents from physical mail, fax, email, portals, and other sources.
• Ensure documents remain matched during intake and processing.
• Review legal, claims, and regulatory documents to identify policy and case information.
• Scan and index correspondence into the workflow system with correct routing.
• Open, categorize, archive, upload, and distribute materials to recipients.

Skills

Attention to detail

Microsoft Outlook

Microsoft Excel

Microsoft Word

Communication skills

Organizational skills

Time management

Independent worker

Job description

What part will you play? If you're looking for a place where you can make a meaningful difference, you've found it.

The work we do at Markel gives people the confidence to move forward and seize opportunities, and you'll find your fit amongst our global community of optimists and problem-solvers. We're always pushing each other to go further because we believe that when we realize our potential, we can help others reach theirs.

Join us and play your part in something special!

The Litigation Coordinator position is required to work onsite five days per week due to the responsibilities associated with physical mail intake, document scanning, reconciliation, processing, and the need to maintain continuous departmental coverage.

Essential Functions

• Receive, open, sort, date-stamp, count, and prepare incoming physical and electronic correspondence for processing.
• Efficiently sort documents and correspondence received from various sources, including physical mail, fax, email, portals, vendor platforms, secure shared links, and other approved delivery methods.
• Ensure documents and attachments remain accurately matched throughout the intake and processing process.
• Conduct thorough reviews of legal, litigation, claims, insurance, and regulatory documents to accurately identify relevant policy, claim, case, program, and recipient information.
• Research policy, program, client, and routing information to determine the appropriate handling and destination of incoming documents.
• Scan and accurately index incoming correspondence into State National's electronic workflow system, applying the appropriate document category, routing instructions, and escalation requirements.
• Process litigation and claims-related documents through internal workflow and client-facing systems, including opening, categorizing, archiving, uploading, and distributing materials to the appropriate recipients.
• Review and route documents to the appropriate internal department, business unit, client, Program Manager, or other designated recipient.
• Retrieve, review, and upload documents received through external portals, vendor platforms, secure links, email, and other approved sources.
• Identify expedited, deadline-sensitive, high-priority, or escalation-required documents and ensure they are routed or escalated timely.
• Reconcile documents received, downloaded, scanned, uploaded, and indexed to help prevent missing, duplicate, or incorrectly processed records.
• Perform daily quality-control reviews and audits of shared inboxes, workflow systems, and document records.
• Create and maintain accurate departmental logs and trackers related to mail volume, document intake, electronic submissions, checks, physical materials, outgoing mail, reconciliation activities, and other departmental controls.
• Prepare outgoing legal and operational correspondence, including certified, FedEx, or other trackable mailings as required.
• Handle and document checks, electronic media, original documents, and other physical materials in accordance with departmental procedures.
• Apply established departmental controls, escalation procedures, and processing requirements.
• Establish effective communication with internal and external parties regarding legal, litigation, and claims-related documents, including drafting emails and making or receiving phone calls as needed.
• Assist in managing incoming calls requiring additional support by gathering information from the caller and directing the caller to the appropriate resource.
• Prioritize accuracy and precision in data entry, indexing, routing, and document processing.
• Perform specialized processing tasks as required by the role.
• Maintain a foundational understanding of State National Companies' products, programs, services, and markets.

Additional Responsibilities

• Provide administrative support to management as needed.
• Provide backup coverage for shared inboxes, incoming calls, physical mail intake, scanning, indexing, and document processing.
• Maintain mailing, scanning, labeling, and other document-processing supplies.
• Assist with departmental reconciliation, audit, and quality-control activities as needed.
• Support coverage requirements to ensure incoming physical and electronic correspondence is processed timely.
• Perform other duties and responsibilities as required or requested.

Knowledge, Skills, and Abilities

• Demonstrated ability to work independently and meet deadlines with minimal supervision.
• Strong proficiency with computer systems and the ability to learn multiple internal and external systems.
• Adaptability and the ability to manage a variety of responsibilities in a high-volume environment.
• Intermediate proficiency in Microsoft Outlook, Excel, and Word.
• Strong oral and written communication skills.
• Ability to manage numerous tasks and competing priorities simultaneously.
• Strong customer service skills when communicating with internal and external parties.
• Strong organizational and time-management abilities.
• Exceptional attenti