Civil Litigation Calendar Specialist

Crisp Recruit; El Segundo (CA); On-site; USD 56,000 - 66,000; Full time

Benefits offered by this job

Dental & vision

Health insurance

401(k) match

Paid time off

Weekly lunches

Flexible schedule

Job summary

Rosen Saba, LLP in California seeks a Calendar Clerk/Receptionist to manage the firm's legal calendar and front-office duties. The role supports paralegals and attorneys by ensuring timely deadlines, accurate scheduling, and proactive communication with counsel.

You will handle daily check-ins, court status monitoring, and deadline calculations, using Microsoft 365 and AI tools to streamline workflows while contributing to a professional, detail-driven team environment.

Qualifications

• Calendaring experience in a law firm environment, CA and federal rules.
• Strong organizational skills with deadlines.
• Proactive communication with attorneys.
• Proficient in Microsoft 365; open to AI tools.
• Detail-oriented with calendar accuracy.

Responsibilities

• Calendar management: maintain firm's legal calendar with trial, deposition, and filing dates.
• Court & case status monitoring; verify changes and update calendars.
• Daily check-ins with attorneys to capture new dates and needs.
• Deadline calculation per California and federal rules, adjusting for weekends and holidays.
• Reception duties: shared phone coverage and front-office support as needed.
• Provide general administrative support to attorneys and staff.
• Utilize Microsoft 365 and help integrate AI tools for workflow efficiency.

Skills

Calendaring

Organization

Communication

Microsoft 365

AI tools

Job description

Rosen Saba, LLP in California seeks a Calendar Clerk/Receptionist to manage the firm's legal calendar and front-office duties. The role supports paralegals and attorneys by ensuring timely deadlines, accurate scheduling, and proactive communication with counsel.

You will handle daily check-ins, court status monitoring, and deadline calculations, using Microsoft 365 and AI tools to streamline workflows while contributing to a professional, detail-driven team environment.