Litigation Assistant

Raines Feldman Littrell LLP; Newport Beach (CA); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Discretionary bonuses

Benefits package

Job summary

Raines Feldman Littrell LLP in Newport Beach, CA is seeking an experienced Litigation Support/Administrative Assistant to join our firm. You will prepare, file, and manage pleadings, discovery, and client correspondence, while coordinating calendars, travel, and billing to support multiple attorneys.

The role requires 5–8 years in litigation support, excellent written and verbal communication, meticulous organization, and the ability to handle deadlines independently.

Qualifications

• 5–8 years of litigation legal assistant experience in a law firm.
• Strong knowledge of state and federal court rules, filing procedures, and litigation deadlines.
• Experience supporting multiple attorneys in a fast-paced environment.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and organizational skills.
• Ability to prioritize competing deadlines and work independently.
• Professional demeanor with the ability to maintain confidentiality.

Responsibilities

• Prepare, revise, proofread, and finalize pleadings, motions, discovery, correspondence, and other legal documents.
• File documents electronically in state and federal courts, including California and other jurisdictions as needed.
• Maintain attorney calendars, including court deadlines, hearings, depositions, mediations, trials, and client meetings.
• Coordinate service of process, court filings, courtesy copies, and messenger services.
• Assist with discovery, including organizing, indexing, and preparing document productions.
• Prepare deposition, mediation, arbitration, and trial binders and materials.
• Coordinate with court reporters, expert witnesses, vendors, and outside counsel.
• Monitor litigation deadlines and communicate upcoming deadlines to attorneys.

Skills

Communication skills

Attention to detail

Time management

Confidentiality

Independent work

Education

High school diploma

Associate or bachelor’s degree preferred

Tools

Adobe Acrobat

iManage

CM/ECF

PACER

ProLaw

Zoom

Microsoft Teams

Job description

Essential Duties and Responsibilities

Litigation Support

• Prepare, revise, proofread, and finalize pleadings, motions, discovery, correspondence, and other legal documents.
• File documents electronically in state and federal courts, including California and other jurisdictions as needed.
• Maintain attorney calendars, including court deadlines, hearings, depositions, mediations, trials, and client meetings.
• Coordinate service of process, court filings, courtesy copies, and messenger services.
• Assist with discovery, including organizing, indexing, and preparing document productions.
• Prepare deposition, mediation, arbitration, and trial binders and materials.
• Coordinate with court reporters, expert witnesses, vendors, and outside counsel.
• Monitor litigation deadlines and communicate upcoming deadlines to attorneys.

Administrative Support

• Manage attorney calendars, travel arrangements, and expense reimbursements.
• Screen calls, schedule meetings, and coordinate conference rooms and Zoom meetings.
• Open new matters and assist with conflicts and engagement letters as requested.
• Prepare client correspondence and maintain electronic and physical case files.
• Enter attorney time and assist with monthly billing and expense review.
• Process client costs and reimbursements.
• Communicate professionally with clients, courts, opposing counsel, and firm personnel.
• Work collaboratively with paralegals, docketing, billing, and administrative staff.
• Assist with trial preparation and provide onsite trial support as needed.
• Support additional attorneys or special projects during periods of increased workload.

Qualifications

• 5–8 years of litigation legal assistant experience in a law firm.
• Strong knowledge of state and federal court rules, filing procedures, and litigation deadlines.
• Experience supporting multiple attorneys in a fast-paced environment.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and organizational skills.
• Ability to prioritize competing deadlines and work independently.
• Professional demeanor with the ability to maintain confidentiality.

Technical Skills

• Adobe Acrobat
• Document management systems (iManage or similar)
• Electronic court filing systems (CM/ECF, File & Serve, PACER)
• Time entry and billing software (ProLaw or similar)
• Zoom and Microsoft Teams

Education

• High school diploma or equivalent required.
• Associate's or bachelor's degree preferred.
• Strong organizational and time management skills
• Attention to detail and accuracy
• Excellent customer service and interpersonal skills
• Ability to manage multiple priorities under tight deadlines
• Initiative and sound judgment
• Team-oriented with a collaborative approach
• Professionalism and discretion

Salary Range: The anticipated salary range for this position is $90,000–$110,000 annually, depending on experience, qualifications, skills, and geographic location. Employees may also be eligible for discretionary bonuses and a comprehensive benefits package.

Raines Feldman Littrell LLP is an Equal Opportunity Employer and makes employment decisions without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, ancestry, age, disability, veteran status, or any other status protected by applicable law. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

The statements contained in this job description are intended to describe the general nature and level of work performed by employees assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, qualifications, or working conditions. Management reserves the right to modify or assign additional responsibilities as business needs require.