Litigation Administrative Specialist (Remote Options)

Warner Norcross + Judd LLP; Grand Rapids (MI); Presencial; USD 45.000 - 60.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, dental, and vision insurance

Life insurance and disability coverage

401(k) with employer contribution or 0

Paid time off

Firm holidays

Remote work flexibility

Wellness programs

Professional development

Descripción de la vacante

Warner Norcross + Judd LLP in Grand Rapids seeks a Litigation Legal Assistant to join our team. This full-time role provides essential support to Partners, Associates, and Paralegals in employment and labor law, handling a range of administrative tasks and ensuring efficient legal processes.

You’ll manage client files, billing, calendars, and document preparation while maintaining high accuracy and client service. Office-based schedule is Mon–Fri, 8 am–5 pm, in Grand Rapids, MI.

Formación

• High School Diploma or equivalent required.
• Associate or bachelor’s degree preferred.
• 3+ years of equivalent training and experience in Litigation.
• Experience with litigation procedures and court filing requirements, with experience in Kent County preferred.
• Proficient in Microsoft Suites.
• Prior office experience required.
• Appellate experience is a plus.

Responsabilidades

• Prepare, type, and format correspondence, memos, and other legal documents, ranging from simple to highly complex, ensuring accuracy and professionalism.
• Proofread all documents for spelling, grammar, consistency, and formatting.
• Transcribe dictation as needed.
• Maintain electronic client files systematically, ensuring proper filing of emails, documents, and converted hard-copy materials.
• Open new matters and ensure accuracy of client information and compliance with firm procedures.
• Coordinate delivery of documents and projects through courier, hand delivery, or other required services.
• Manage telephone communications professionally, respond to client requests, and keep timekeepers informed of conversations and updates.
• Manage attorney calendars, travel arrangements, expenses, meetings, and practice group logistics.
• Review and edit time entries in Intapp Time to ensure accuracy before weekly and monthly deadlines.
• Proofread and process client billing memos and coordinate special billing arrangements when needed.
• Delegate tasks to Practice Group Support Specialists, administrative departments, and vendors to enhance workflow efficiency.
• Provide coverage and backup support for other timekeepers when team members are absent and coordinate vacation schedules to maintain seamless support.
• Reviews and updates practice group processes to improve workflow and support team needs.

Conocimientos

Strong communicator

Time management

Client-focused mindset

Attention to detail

Organizational skills

Educación

High School Diploma or equivalent

Associate or bachelor's degree preferred

Herramientas

Microsoft Office

Descripción del empleo

Warner Norcross + Judd LLP in Grand Rapids seeks a Litigation Legal Assistant to join our team. This full-time role provides essential support to Partners, Associates, and Paralegals in employment and labor law, handling a range of administrative tasks and ensuring efficient legal processes.

You’ll manage client files, billing, calendars, and document preparation while maintaining high accuracy and client service. Office-based schedule is Mon–Fri, 8 am–5 pm, in Grand Rapids, MI.