Litigation Legal Assistant — Remote‑Friendly

Warner Norcross + Judd; Grand Rapids (MI); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

401(k) with employer contribution or 5

Generous paid time off

Job summary

Warner Norcross + Judd is seeking a Litigation Legal Assistant to join our Grand Rapids office. The role provides essential support to timekeeping teams, including Partners, Associates, and Paralegals, primarily in employment and labor law.

You will perform a range of administrative duties to ensure efficient legal processes and outstanding client service. The role is full time based in Grand Rapids, MI, with hours Monday through Friday 8 am - 5 pm.

Qualifications

• High School Diploma or equivalent required.
• Associate or bachelor's degree preferred.
• 3+ years of equivalent training and experience in Litigation.

Responsibilities

• Prepare, type, and format correspondence, memos, and other legal documents.
• Proofread all documents for spelling, grammar, consistency, and formatting.
• Transcribe dictation as needed.
• Maintain electronic client files systematically, ensuring proper filing of emails, documents, and converted hard-copy materials.
• Open new matters and ensure accuracy of client information and compliance with firm procedures.
• Coordinate delivery of documents and projects through courier, hand delivery, or other required services.
• Manage telephone communications professionally, respond to client requests, and keep timekeepers informed of conversations and updates.
• Manage attorney calendars, travel arrangements, expenses, meetings, and practice group logistics.
• Review and edit time entries in Intapp Time to ensure accuracy before weekly and monthly deadlines.
• Proofread and process client billing memos and coordinate special billing arrangements when needed.
• Delegate tasks to Practice Group Support Specialists, administrative departments, and vendors to enhance workflow efficiency.
• Provide coverage and backup support for other timekeepers when team members are absent and coordinate vacation schedules to maintain seamless support.

Skills

Microsoft Suites

Strong organizational skills

Attention to detail

Time management

Client communication

Education

High School Diploma or equivalent

Associate or Bachelor's degree preferred

Tools

Intapp Time

Job description

Warner Norcross + Judd is seeking a Litigation Legal Assistant to join our Grand Rapids office. The role provides essential support to timekeeping teams, including Partners, Associates, and Paralegals, primarily in employment and labor law.

You will perform a range of administrative duties to ensure efficient legal processes and outstanding client service. The role is full time based in Grand Rapids, MI, with hours Monday through Friday 8 am - 5 pm.