Litigation Legal Assistant

Warner Norcross + Judd LLP; Grand Rapids (MI); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life insurance and disability coverage

401(k) with employer contribution or 0

Paid time off

Firm holidays

Remote work flexibility

Wellness programs

Professional development

Job summary

Warner Norcross + Judd LLP in Grand Rapids seeks a Litigation Legal Assistant to join our team. This full-time role provides essential support to Partners, Associates, and Paralegals in employment and labor law, handling a range of administrative tasks and ensuring efficient legal processes.

You’ll manage client files, billing, calendars, and document preparation while maintaining high accuracy and client service. Office-based schedule is Mon–Fri, 8 am–5 pm, in Grand Rapids, MI.

Qualifications

• High School Diploma or equivalent required.
• Associate or bachelor’s degree preferred.
• 3+ years of equivalent training and experience in Litigation.
• Experience with litigation procedures and court filing requirements, with experience in Kent County preferred.
• Proficient in Microsoft Suites.
• Prior office experience required.
• Appellate experience is a plus.

Responsibilities

• Prepare, type, and format correspondence, memos, and other legal documents, ranging from simple to highly complex, ensuring accuracy and professionalism.
• Proofread all documents for spelling, grammar, consistency, and formatting.
• Transcribe dictation as needed.
• Maintain electronic client files systematically, ensuring proper filing of emails, documents, and converted hard-copy materials.
• Open new matters and ensure accuracy of client information and compliance with firm procedures.
• Coordinate delivery of documents and projects through courier, hand delivery, or other required services.
• Manage telephone communications professionally, respond to client requests, and keep timekeepers informed of conversations and updates.
• Manage attorney calendars, travel arrangements, expenses, meetings, and practice group logistics.
• Review and edit time entries in Intapp Time to ensure accuracy before weekly and monthly deadlines.
• Proofread and process client billing memos and coordinate special billing arrangements when needed.
• Delegate tasks to Practice Group Support Specialists, administrative departments, and vendors to enhance workflow efficiency.
• Provide coverage and backup support for other timekeepers when team members are absent and coordinate vacation schedules to maintain seamless support.
• Reviews and updates practice group processes to improve workflow and support team needs.

Skills

Strong communicator

Time management

Client-focused mindset

Attention to detail

Organizational skills

Education

High School Diploma or equivalent

Associate or bachelor's degree preferred

Tools

Microsoft Office

Job description

Description

About the Position

Warner Norcross + Judd is seeking a Litigation Legal Assistant to join our team in Grand Rapids. The Legal Assistant role provides comprehensive support to timekeeping roles within the Firm including Partners, Associates, and Paralegals primarily in employment and labor law. This role involves performing a variety and administrative and clerical tasks to ensure the efficiency of legal processes as well as provide exceptional client service.

The role is full time based in our Grand Rapids, MI office. The hours are Monday through Friday 8 am - 5 pm.

What You'll Do:

• Prepare, type, and format correspondence, memos, and other legal documents, ranging from simple to highly complex, ensuring accuracy and professionalism
• Proofread all documents for spelling, grammar, consistency, and formatting
• Transcribe dictation as needed
• Maintain electronic client files systematically, ensuring proper filing of emails, documents, and converted hard-copy materials
• Open new matters and ensure accuracy of client information and compliance with firm procedures
• Coordinate delivery of documents and projects through courier, hand delivery, or other required services
• Manage telephone communications professionally, respond to client requests, and keep timekeepers informed of conversations and updates
• Manage attorney calendars, travel arrangements, expenses, meetings, and practice group logistics
• Review and edit time entries in Intapp Time to ensure accuracy before weekly and monthly deadlines
• Proofread and process client billing memos and coordinate special billing arrangements when needed
• Delegate tasks to Practice Group Support Specialists, administrative departments, and vendors to enhance workflow efficiency
• Provide coverage and backup support for other timekeepers when team members are absent and coordinate vacation schedules to maintain seamless support
• Reviews and updates practice group processes to improve workflow and support team needs

The above list is not intended to be all inclusive but provides a general framework for the position. Other related responsibilities will arise from time to time and be assigned to department members.

The physical demands of this position are representative of those that must be met by an employee in order to successfully perform the essential functions of the position. These include being both mobile and stationary throughout the workday, having the ability to transport 25 pounds and being able to operate a computer and other business equipment found in the office.

What Makes You Successful:

Success in this role requires exceptional organizational skills, strong attention to detail, and the ability to effectively prioritize and manage multiple tasks while maintaining a high standard of accuracy and quality. The ideal candidate is a strong communicator with excellent time management, technical proficiency, and a client-focused mindset. They demonstrate sound problem-solving skills, confidence and integrity, adaptability, and the ability to collaborate effectively with a team. A basic understanding of legal terminology is also important to support success in this position.

About You

Experience, Education and Training:

• High School Diploma or equivalent required
• Associate or bachelor's degree preferred
• 3+ years of equivalent training and experience in Litigation
• Experience with litigation procedures and court filing requirements, with experience in Kent County preferred
• Proficient in Microsoft Suites
• Prior office experience required
• Appellate experience is a plus

What sets Warner Apart

At Warner Norcross + Judd, we know that talented professionals have choices. That's why we've built a workplace that supports your success both professionally and personally.

Benefits Designed to Support You

We offer a comprehensive benefits package that includes:

• Medical, dental, and vision insurance
• Firm-paid life insurance and disability coverage
• 401(k) with employer contribution or match, depending on plan design
• Generous paid time off and leave programs
• Paid firm holidays
• Remote work flexibility
• Wellness programs
• Employee assistance program
• Professional development and growth opportunities

Why People Choose Warner

At Warner, our culture is guided by our motto: "Fun, Pride + Profit...in that Order." We believe people do their best work when they feel connected to their colleagues, supported in their careers, and empowered to maintain balance in their lives.

When you join Warner, you'll find:

• A collaborative environment where teamwork and mutual respect are valued
• Meaningful opportunities to grow your skills and advance your career
• A commitment to diversity, equity, and inclusion that encourages participation and leadership at every level
• Flexibility that supports both professional achievement and personal well-being
• A firm that invests in its communities through charitable giving, volunteerism, and scholarship programs
• Colleagues who are passionate about delivering exceptional service while enjoying the work they do

About Warner

Warner is a full-service corporate law firm with 230+ attorneys practicing in nine offices throughout Michigan: Bloomfield Hills, Detroit, Grand Rapids, Holland, Kalamazoo, Lansing, Macomb, Midland and Muskegon. To learn more, visit www.wnj.com, or connect on LinkedIn or Facebook.