Litigation Administrative Specialist: Detail‑Driven Docket & Docs

Boardman & Clark LLP; Indiana (PA); On-site; USD 42,000 - 56,000; Full time

Job summary

Boardman Clark LLP is seeking an experienced Legal Assistant to join our litigation team. The role supports attorneys through meticulous administrative tasks, including time entry, docketing, and client file management.

You will coordinate schedules, proofread documents, and transcribe dictated materials, adapting to a fast-paced law firm environment while maintaining confidentiality and high attention to detail.

Qualifications

• Previous experience as a legal assistant with a focus in litigation is strongly preferred.
• Strong skills in word processing and computer use; proficiency in MS Office Products (Word, Outlook, Excel) and Adobe Acrobat.
• High attention to detail and sensitivity to confidential materials.
• Ability to work independently and anticipate needed tasks to complete projects.
• Able and willing to learn new electronic programs.
• Excellent grammar, proofreading and organizational skills.
• Strong communication skills, both verbal and written.
• Ability to work in a fast-paced environment.
• High school diploma required.

Responsibilities

• Enter timekeepers’ time entry and expense reimbursement requests.
• Assist with docketing and tracking legal documents, deadlines, and court filings ensuring timely and accurate case management.
• Schedule and calendar appointments/ meetings and make travel arrangements, as needed.
• Proofread documents and emails for spelling, grammar, and punctuation.
• Maintain and organize client files and case documents.
• Transcribe dictated recordings into legal documents such as correspondence, motions, and pleadings
• Schedule and coordinate client appointments.
• Maintain accurate client information in files process and throughout their work with the attorney.
• Monitor email, mail, and voicemail. When requested, monitor timekeeper’s correspondence and arrange for responses.
• Communicate with clients to provide updates and gather necessary information.
• Serve as back-up to other legal assistants throughout the Firm.
• Perform other tasks as assigned, including sharing in additional administrative duties.

Skills

Attention to detail

Communication

Proofreading

Organizational skills

Adaptability

Education

High school diploma

Tools

Word

Outlook

Excel

Adobe Acrobat

Job description

Boardman Clark LLP is seeking an experienced Legal Assistant to join our litigation team. The role supports attorneys through meticulous administrative tasks, including time entry, docketing, and client file management.

You will coordinate schedules, proofread documents, and transcribe dictated materials, adapting to a fast-paced law firm environment while maintaining confidentiality and high attention to detail.