Litigation Administrative Specialist

Addison Group; Los Angeles (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k)

Equal Opportunity Employer

Job summary

Addison Group is partnering with a well-established organization to recruit an exceptional Litigation Legal Assistant. You will deliver administrative and workflow support across a dynamic legal team, manage priorities, ensure deadlines are met, and assist with document preparation while upholding professionalism and confidentiality.

Key responsibilities include drafting and organizing legal files, maintaining master calendars, systematizing records, monitoring timelines, and assisting with

Qualifications

• 3+ years of administrative experience operating within a legal environment.
• Direct background supporting litigation workflows is required.
• Post-secondary degree preferred, though equivalent professional experience is accepted.
• Strong technical aptitude using Word, Excel, Outlook and PDF editing platforms.
• Familiarity with digital document management platforms and scheduling systems.
• Ability to handle multiple priorities and maintain high standards of written and verbal communication.
• Discretion and privacy when handling restricted materials.

Responsibilities

• Deliver high-level operational and administrative assistance across the legal department to maintain smooth workflow efficiency.
• Draft, review, format, and organize a broad range of formal legal files, written communications, and routine reports.
• Manage master calendars by arranging appointments, depositions, key deadlines, and team meetings.
• Systematize digital and physical record systems to ensure information is cataloged accurately and easily accessible.
• Monitor critical timelines, track pending legal actions, and follow up proactively on deliverable milestones.
• Facilitate internal administrative processes and assist with the end-to-end preparation of legal submittals.
• Oversee basic accounting support, including processing expense filings and assisting with monthly billing tasks.
• Act as primary contact for incoming communications from external partners, clients, and cross-departmental staff.
• Execute database updates, custom reporting, routine filing tasks, and ad-hoc operational requests.
• Partner with internal divisions to refine daily procedures and enhance administrative productivity.
• Offer coverage for team members during peak periods and contribute to operational initiatives.

Skills

Legal administrative support

Litigation workflows

Calendar management

Multiple priorities

Communication skills

Confidentiality

Education

Post-secondary degree preferred

Tools

Word

Excel

Outlook

PDF editing

Job description

Addison Group is partnering with a well-established organization to recruit an exceptional Litigation Legal Assistant. You will deliver administrative and workflow support across a dynamic legal team, manage priorities, ensure deadlines are met, and assist with document preparation while upholding professionalism and confidentiality.

Key responsibilities include drafting and organizing legal files, maintaining master calendars, systematizing records, monitoring timelines, and assisting with