Litigation Administrative Assistant - NYC

Wilson Elser - Business & Legal Professionals; New York (NY); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

401k match

Generous PTO

Medical, dental, vision

Life insurance

Job summary

Wilson Elser's New York City office seeks a dynamic and detail-oriented Legal Administrative Assistant to support our thriving litigation practice. This full-time role offers the chance to join a collaborative team in a fast-paced legal environment.

Qualified candidates will have at least 3 years of litigation experience, strong MS Office skills, and excellent organizational abilities. Notary license is preferred and responsibilities include filings, billing, scheduling, and client matter

Qualifications

• Minimum of 3 years of litigation experience.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel).
• Current Notary Public License preferred.

Responsibilities

• Prepare and format legal filings, including proofreading and organizing exhibits.
• Manage electronic filings with state and federal courts.
• Open and maintain new client matters with proper indexing and file management.
• Conduct legal research and retrieve court decisions (e.g., Westlaw).
• Prepare correspondence, including letters for billing statements.
• Input billing information into the firm’s system accurately.
• Schedule and coordinate conferences, depositions, and maintain attorney calendars.
• Process and track vendor invoices in coordination with accounting.

Skills

Litigation experience

Microsoft Office

Education

Notary Public License (preferred)

Tools

Westlaw

Job description

Wilson Elser's New York City office seeks a dynamic and detail-oriented Legal Administrative Assistant to support our thriving litigation practice. This full-time role offers the chance to join a collaborative team in a fast-paced legal environment.

Qualified candidates will have at least 3 years of litigation experience, strong MS Office skills, and excellent organizational abilities. Notary license is preferred and responsibilities include filings, billing, scheduling, and client matter