Legal Administrative Assistant

Wilson Elser - Business & Legal Professionals; New York (NY); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

401k match

Generous PTO

Medical, dental, vision

Life insurance

Job summary

Wilson Elser's New York City office seeks a dynamic and detail-oriented Legal Administrative Assistant to support our thriving litigation practice. This full-time role offers the chance to join a collaborative team in a fast-paced legal environment.

Qualified candidates will have at least 3 years of litigation experience, strong MS Office skills, and excellent organizational abilities. Notary license is preferred and responsibilities include filings, billing, scheduling, and client matter

Qualifications

• Minimum of 3 years of litigation experience.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel).
• Current Notary Public License preferred.

Responsibilities

• Prepare and format legal filings, including proofreading and organizing exhibits.
• Manage electronic filings with state and federal courts.
• Open and maintain new client matters with proper indexing and file management.
• Conduct legal research and retrieve court decisions (e.g., Westlaw).
• Prepare correspondence, including letters for billing statements.
• Input billing information into the firm’s system accurately.
• Schedule and coordinate conferences, depositions, and maintain attorney calendars.
• Process and track vendor invoices in coordination with accounting.

Skills

Litigation experience

Microsoft Office

Education

Notary Public License (preferred)

Tools

Westlaw

Job description

At Wilson Elser , we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #30 in the National Law Journal’s survey of the nation’s largest law firms.

Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect. We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Administrative Assistantposition in ourNew York City Office.

This position is full-time 5 days in the office, 9:00AMET - 5:00PMET.

The Position

Wilson Elser's New York City office seeks a dynamic and detail-oriented Legal Administrative Assistant to support our thriving litigation practice. This role offers an exciting opportunity to become an integral part of a collaborative team in a fast-paced legal environment.

Key Responsibilities:

• Prepare and format legal filings, including proofreading, redacting and organizing exhibits.


• Manage electronic filings with state and federal courts, ensuring compliance with court rules and procedures.


• Open and maintain new client matters, including document organization, indexing, and electronic file management.


• Conduct research and retrieve court decisions from Westlaw.


• Prepare correspondence, including cover letters for billing statements.


• Accurately input billing information into the firm’s billing software.


• Schedule and coordinate conferences, depositions, and maintain attorney calendars.


• Process and track third party vendor invoices and collaborate closely with the accounting department.

Qualifications:

• Minimum of 3 years litigation experience, including familiarity with legal filing, e-filing processes, and preparation of tables and authorities. Knowledge of New York and New Jersey state and federal court procedures and rules.


• A collaborative attitude and willingness to take on new challenges.


• Exceptional organizational skills with a proven ability to multitask in a fast-paced environment.


• Proficiency in Microsoft Office Suite (Word, Outlook, Excel).


• Strong typing skills with meticulous attention to detail.


• Excellent written and verbal communication skills.


• Current Notary Public License preferred.

Wilson Elser offers a competitive salary and benefits package designed to support our attorneys both professionally and personally.

A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

Salary Range:

$60,000 - $80,000 USD

Why Should You Apply?

• Benefits:Outstanding benefits package, including 401k match and generous PTO plan


• Career Growth:Ample opportunities for professional development and advancement


• Employee Perks:Access to corporate discount plans and other benefits

Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at [e-mail] .

Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.

Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here .

California Residents may review our CCPA notice for applicants and employees here .

Wilson Elser participates in the federal E-Verify program. With respect to all new hires, we provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee’s Form I-9 to confirm work authorization.

Please review the official posters for detailed information regarding your rights and protections