Litigation Administrative Assistant (Legal Secretary)

Integr8staff; Los Angeles (CA); Hybrid; USD 75,000 - 100,000; Full time

Job summary

Integr8staff seeks an experienced Litigation Administrative Assistant to join a nationally ranked AmLaw 100 law firm in Los Angeles. You'll provide high-level legal and administrative support to attorneys and paralegals handling complex civil, commercial and defense litigation, from calendaring and e-filing to trial preparation.

This is an excellent opportunity for a proactive, detail-oriented legal secretary who thrives on deadlines and wants to grow with a top-tier litigation team.

Qualifications

• 4+ years of state and federal litigation experience as a Legal Secretary or Legal Administrative Assistant.
• Experience with California and federal court e-filing, docketing and calendaring.
• Trial preparation experience preferred.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel).
• Experience with document management systems, docketing systems and billing/time entry software preferred.
• Strong writing, proofreading and communication skills.

Responsibilities

• Manage attorney calendars, court deadlines, travel arrangements and monthly expense reports.
• Prepare, revise, proofread and finalize correspondence, pleadings, motions and other legal documents.
• Perform electronic filing (e-filing) in state and federal courts across multiple jurisdictions.
• Schedule depositions, mediations and client meetings, and communicate with clients as needed.
• Support attorneys through all phases of litigation, including trial preparation and attendance.
• Run conflict checks, open new client/matter engagements and set up client billing requirements.
• Maintain electronic files and contacts, and assist with billing, time entry and client invoices.

Skills

Attention to detail

Deadline-driven

Strong communication

Writing & proofreading

Organizational skills

Tools

Microsoft Office Suite

Billing/time entry software

Document management systems

Docketing systems

E-filing systems

Job description

• Legal

Job Title – Litigation Administrative Assistant (Legal Secretary)

Company Location – Los Angeles, CA

Fully On-site
Hybrid: 3 days a week onsite

Pay Range: $75,000 – $100,000/year

Job Summary of the Litigation Administrative Assistant position

Integr8staff seeks an experienced Litigation Administrative Assistant to join a nationally ranked AmLaw 100 law firm in Los Angeles. You'll provide high-level legal and administrative support to attorneys and paralegals handling complex commercial, civil and defense litigation, from calendaring and e-filing to trial preparation. This is an excellent opportunity for a proactive, detail-oriented legal secretary who thrives on deadlines and wants to grow with a top-tier litigation team.

Responsibilities of the Litigation Administrative Assistant position

• Manage attorney calendars, court deadlines, travel arrangements and monthly expense reports


• Prepare, revise, proofread and finalize correspondence, pleadings, motions and other legal documents


• Perform electronic filing (e-filing) in state and federal courts across multiple jurisdictions


• Schedule depositions, mediations and client meetings, and communicate with clients as needed


• Support attorneys through all phases of litigation, including trial preparation and attendance


• Run conflict checks, open new client/matter engagements and set up client billing requirements


• Maintain electronic files and contacts, and assist with billing, time entry and client invoices

Requirements of the Litigation Administrative Assistant position

• 4+ years of recent state and federal litigation experience as a Legal Secretary or Legal Administrative Assistant in a law firm


• Experience with California and federal court e-filing, docketing and calendaring


• Trial preparation experience preferred


• Proficiency in Microsoft Office Suite (Word, Outlook, Excel)


• Experience with document management systems, docketing systems and billing/time entry software preferred


• Strong writing, proofreading and communication skills


• Proactive, organized and able to manage shifting priorities in a fast-paced environment

Updated resume is required for consideration. Only Local candidates will be considered - Position does not offer relocation or visa sponsorship.

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