Litigation Administrative Assistant (Legal Secretary)

Integr8staff; San Diego (CA); Hybrid; USD 75,000 - 95,000; Full time

Job summary

Integr8staff seeks a skilled Litigation Administrative Assistant to join a nationally recognized AmLaw 100 law firm in San Diego. You’ll be a trusted partner to attorneys and paralegals on complex civil and defense litigation, managing calendars, court filings, depositions and trial preparation.

This on-site role requires an organized, proactive professional who thrives under deadlines and seeks long-term growth within a premier litigation practice.

Qualifications

• 4+ years of state or federal litigation experience as a Legal Secretary or Legal Administrative Assistant.
• Experience with e-filing, docketing, and calendaring in CA and federal courts.
• Strong writing, proofreading and communication skills; able to manage shifting priorities.

Responsibilities

• Manage attorney calendars, court deadlines, travel arrangements and monthly expense reports
• Prepare, revise, proofread and finalize correspondence, pleadings, motions and other legal documents
• Perform electronic filing (e-filing) in state and federal courts across multiple jurisdictions
• Schedule depositions, mediations and client meetings, and communicate with clients as needed
• Support attorneys through all phases of litigation, including trial preparation and attendance
• Run conflict checks, open new client/matter engagements and set up client billing requirements
• Maintain electronic files and contacts, and assist with billing, time entry and client invoices

Skills

Litigation experience

Legal secretary

Microsoft Office

Tools

Microsoft Office Suite

Job description

• Legal

Job Title – Litigation Administrative Assistant (Legal Secretary)
Company Location – Los Angeles, CA
Fully On-site
Hybrid: 3 days a week onsite
Pay Range: $75,000 – $95,000/year

Job Summary of the Litigation Administrative Assistant position

Integr8staff seeks a skilled Litigation Administrative Assistant to join a nationally recognized AmLaw 100 law firm in San Diego. You’ll be a trusted partner to attorneys and paralegals on complex commercial, civil and defense litigation, managing calendars, court filings, depositions and trial preparation. This is an ideal next step for an organized, self-motivated legal secretary who thrives under tight deadlines and wants long-term growth with a respected litigation practice.

Responsibilities of the Litigation Administrative Assistant position

• Manage attorney calendars, court deadlines, travel arrangements and monthly expense reports
• Prepare, revise, proofread and finalize correspondence, pleadings, motions and other legal documents
• Perform electronic filing (e-filing) in state and federal courts across multiple jurisdictions
• Schedule depositions, mediations and client meetings, and communicate with clients as needed
• Support attorneys through all phases of litigation, including trial preparation and attendance
• Run conflict checks, open new client/matter engagements and set up client billing requirements
• Maintain electronic files and contacts, and assist with billing, time entry and client invoices

Requirements of the Litigation Administrative Assistant position

• 4+ years of recent state and federal litigation experience as a Legal Secretary or Legal Administrative Assistant in a law firm
• Experience with California and federal court e-filing, docketing and calendaring
• Trial preparation experience preferredProficiency in Microsoft Office Suite (Word, Outlook, Excel)
• Experience with document management systems, docketing systems and billing/time entry software preferred
• Strong writing, proofreading and communication skills
• Proactive, organized and able to manage shifting priorities in a fast-paced environment

Updated resume is required for consideration. Only Local candidates will be considered - Position does not offer relocation or visa sponsorship.

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