Litigation Administrative Assistant (Hybrid, Tampa)

Amerisure Mutual Insurance; Tampa (FL); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid work schedule

Competitive benefits

Flexible work arrangements

Job summary

Amerisure Mutual Insurance Company seeks an Administrative Assistant, Staff Counsel in Tampa, FL. The role supports attorneys handling insurance defense matters, with hybrid work three days in the office and two from home.

You will manage case files, prepare documents, file pleadings, and coordinate court-related activities. The ideal candidate has an associate degree or equivalent experience and at least 5 years of litigation admin support, with proficiency in MS Office, Teams, and Zoom.

Qualifications

• Associate’s degree or equivalent work-related experience.
• 5 years’ administrative support experience in a litigation setting.
• Proficiency with all Microsoft Office Suite applications, as well as Microsoft Teams and Zoom.
• Excellent organizational skills and ability to function in a fast paced, highly visible, and changing environment.
• Ability to work effectively with minimal supervision.
• Excellent problem solving, critical thinking and decision-making skills.
• Demonstrated successful ability to perform accurate work under the pressures of tight schedules.
• Excellent interpersonal and communication skills with the ability to interact with all levels of the organization.
• Ability to handle confidential and sensitive information.

Responsibilities

• Assist attorneys in managing insurance defense litigation files from assignment through resolution. Prepare, format, revise, and proofread legal documents, pleadings, motions, correspondence, subpoenas, and discovery materials.
• File pleadings and other legal documents electronically through state and federal court e-filing systems.
• Monitor court dockets and maintain calendaring of hearings, depositions, mediations, trial dates, and litigation deadlines.
• Arrange for court reporters, videographers, interpreters, and other litigation vendors.
• Open and maintain organized electronic and physical case files in compliance with company and legal department standards.
• Review incoming correspondence and court notices to identify deadlines and required actions.
• Assist with gathering, organizing, and indexing claim file materials, medical records, business records, and other evidence.
• Prepare exhibits, witness files, mediation materials, and trial notebooks.
• Track discovery requests, responses, and outstanding litigation tasks.
• Serve as a point of contact for claims professionals, attorneys, experts, courts, and opposing counsel.
• Provide timely updates regarding scheduling matters and litigation activity.
• Support collaboration between Staff Counsel attorneys and claims personnel to ensure effective case management.
• Ensure adherence to court rules, procedural requirements, and filing deadlines.
• Maintain confidentiality of privileged, sensitive, and proprietary information.
• Support continuous improvement initiatives and legal department operational goals.

Skills

Administrative support

Microsoft Office

Microsoft Teams

Zoom

Organization

Communication

Problem solving

Decision making

Attention to detail

Education

Associate degree or equivalent

Tools

Microsoft Office Suite

Microsoft Teams

Zoom

Job description

Amerisure Mutual Insurance Company seeks an Administrative Assistant, Staff Counsel in Tampa, FL. The role supports attorneys handling insurance defense matters, with hybrid work three days in the office and two from home.

You will manage case files, prepare documents, file pleadings, and coordinate court-related activities. The ideal candidate has an associate degree or equivalent experience and at least 5 years of litigation admin support, with proficiency in MS Office, Teams, and Zoom.