Litigation Administrative Assistant

Nelson Mullins; Plano (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Nelson Mullins in Plano, TX seeks a detail-oriented Litigation Administrative Assistant to support Partners, Associates, and Paralegals in complex commercial, civil, and defense litigation matters. You will manage calendars, file in courts, and assist with depositions, travel, and billing, while maintaining meticulous accuracy and proactive communication.

Ideal candidates have at least 3 years in a law firm, strong document handling skills, and proficiency with Microsoft Office and electronic

Qualifications

• Minimum 3 years of experience in a law firm.
• Knowledge of Texas and federal court procedures; electronic filing systems.
• Proficiency in Microsoft Office; typing at least 65 words per minute.
• Strong communication, proofreading, organizational, and time-management skills.

Responsibilities

• Prepare, revise, proofread, and finalize correspondence, pleadings, and other legal documents.
• Maintain calendars and deadlines; file documents in state and federal courts.
• Schedule depositions and meetings; assist with trial, hearing, discovery, and deposition preparation.
• Handle travel arrangements and expense reports; manage attorney time entry and conflict checks.
• Support client communications and new matter openings; manage client files and billing requirements.

Skills

Communication

Time management

Attention to detail

Organization

Tools

Microsoft Office

Electronic filing systems

Document management systems

Billing/time-entry software

Job description

Overview

Nelson Mullins law firm is looking to add a detail-oriented and proactive Litigation Administrative Assistant to provide high-level support in complex commercial, civil, and defense litigation matters to join the Dallas Litigation team in Plano, TX. As an AmLaw100 firm, this is a unique opportunity to join an expanding practice that offers a range of litigation services to clients in a variety of industries.

NO AGENCIES PLEASE

A Day in the Life

As an Administrative Assistant you will support Partners, Associates, and Paralegals by preparing, revising, proofreading, and finalizing correspondence, pleadings, and other legal documents. Responsibilities include maintaining calendars and deadlines, filing documents in state and federal courts, scheduling depositions and meetings, and assisting with trial, hearing, discovery, and deposition preparation. The position will also handle travel arrangements, expense reports, attorney time entry, conflict checks, new matter openings, client files, billing requirements, invoices, and client communications. The candidate must be able to manage competing priorities and communicate proactively regarding deadlines and assignments.

We Know You

The ideal candidate has meaningful litigation experience within a law firm, including hands‑on filing experience in both Texas state and federal courts. Experience with eviction matters and familiarity with Indiana court filing procedures are a plus but are not required. Candidates must have excellent communication, proofreading, organizational, and time‑management skills, along with strong judgment and attention to detail. . Experience with document management, docketing, billing, time‑entry, and expense‑reporting systems is preferred. The successful candidate will be a proactive self‑starter who can work independently, collaborate effectively, and occasionally work overtime for urgent filings or trial‑related matters.

Required Qualifications:

• At least 3 years of experience gained in a law firm setting.
• Knowledge of Texas and federal court procedures, electronic filing systems
• Proficiency in Microsoft Office and typing skills of at least 65 words per minute

Who We Are

At Nelson Mullins, we help advance our clients’ business goals through flexibility, business sense, and tireless advocacy based on a deep understanding of their business worlds. A team of 1,000 attorneys, policy advisors, e‑discovery professionals, and other business professionals work side‑by‑side with you towards shared goals. With more than 100 diversified practice areas, including government relations, and policy services, as well as our Encompass e‑discovery and information governance services, the Firm provides lateral attorneys joining us with a broad bench from which to pull in practitioners who can team with you to provide client services.