Legal Administrative Assistant

Nelson Mullins Riley & Scarborough; Chicago (IL); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Healthcare benefits

Retirement plans

Paid time off

Job summary

Nelson Mullins Riley & Scarborough in Chicago seeks an experienced Legal Administrative Assistant to support the Midwest Commercial Litigation Team. The role provides essential administrative and clerical support in a fast-paced legal environment, ideal for a detail-oriented professional who delivers high-quality client service.

The successful candidate will manage docketing, time entries, billing support, engagement letters, travel coordination, and conflict checks, with strong MS Office skills

Qualifications

• 3–5 years of administrative assistant experience in a law firm.
• At least 3 years of civil litigation experience in state and federal court.
• Advanced proficiency in Microsoft Word, Excel and PowerPoint.

Responsibilities

• Maintain electronic files in NetDocs.
• Draft, format, edit, and proofread legal documents.
• Handle electronic filings and downloads in state and federal court systems.
• Schedule meetings and conference calls; manage attorney calendars.
• Enter and review time entries; assist with billing and accounts receivable.

Skills

Legal administrative support

Communication

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Nelson Mullins, an AM Law 100 firm is currently seeking an experienced Legal Administrative Assistant to join our Chicago office in support of the Midwest Commercial Litigation Team. This role provides comprehensive administrative and clerical support in a fast‑paced legal environment and is well suited for a detail‑oriented professional who is organized, responsive, and committed to delivering high‑quality client service.

Duties of this position include maintaining electronic files in NetDocs; drafting, formatting, editing, and proofreading legal documents; and handling electronic filings and downloads in state and federal court systems. The Administrative Assistant analyzes pleadings and court orders, processes docketing requests using the Firm’s docketing software, and manages incoming mail and correspondence. Additional duties include scheduling meetings and conference calls, maintaining attorney calendars, entering and reviewing time entries, assisting with billing and accounts receivable, preparing expense reports, performing conflict checks, opening and closing client matters, preparing engagement letters, and coordinating attorney travel.

The ideal candidate brings a strong law firm background and the ability to thrive in a fast‑paced, deadline‑driven litigation environment. This individual is highly organized, detail‑oriented, and resourceful, with excellent written and verbal communication skills and a professional demeanor. Strong analytical and multitasking skills, a solid work ethic, and familiarity with legal billing practices are essential, along with comfort using technology and an aptitude for learning new systems and software.

• 3-5 years of administrative assistant experience supporting attorneys in a law firm environment
• At least 3 years of civil litigation experience in state and federal court
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint

Salary/ Wage Range - $70,000- $95,000 annually. In addition to base pay, employees may be eligible for merit‑based raises and benefits such as healthcare, retirement plans and paid time off.

With over 1,000 attorneys and professionals, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world. As a Firm, Nelson Mullins has a strong foundation of community service and good citizenship. Our administrative professionals likewise promote these values, with opportunities to participate and play roles in various pro bono and community service initiatives. We collaborate with each other and with our clients, working side‑by‑side toward shared goals.